Maintenance Planner

Summary
The Maintenance Planner is responsible for planning, scheduling, and coordinating all preventive, predictive, and corrective maintenance activities to maximize equipment reliability, asset availability, and maintenance workforce productivity. Working closely with Maintenance Supervisors, Operations, and Maintenance Technicians, the Maintenance Planner develops job plans, manages maintenance schedules, maintains CMMS data integrity, and supports continuous improvement initiatives that reduce downtime and improve equipment performance.
Job Duties and Responsibilities

• Develop detailed maintenance job plans for preventive, predictive, corrective, and shutdown maintenance activities.
• Prepare labor estimates, task sequences, required skill requirements, tools, permits, and resource requirements for maintenance work orders.
• Build and maintain weekly and daily maintenance schedules in collaboration with Maintenance Supervisors and Operations.
• Facilitate weekly maintenance planning and scheduling meetings.
• Monitor schedule compliance and reschedule incomplete work as required.
• Prioritize maintenance work orders based on safety, production impact, reliability, and asset criticality.
• Coordinate maintenance activities to minimize production disruptions and maximize equipment availability.
• Prepare maintenance schedules for plant shutdowns, outages, and major maintenance events.
• Adjust schedules to accommodate emergency maintenance activities while minimizing disruption to planned work.

• Develop, implement, and continuously improve preventive maintenance programs for plant equipment and systems.
• Review and optimize PM frequencies based on equipment history, manufacturer recommendations, failure analysis, and operational requirements.
• Ensure PM work orders, checklists, procedures, and task instructions remain accurate and effective.
• Monitor PM compliance and completion rates and drive corrective actions when targets are not achieved.
• Identify opportunities to transition from reactive to preventive and predictive maintenance strategies.
• Support predictive maintenance programs including vibration analysis, thermography, oil analysis, and other reliability initiatives where applicable.

• Utilize the CMMS to plan, schedule, track, and document maintenance activities.
• Maintain accuracy and integrity of equipment records, asset hierarchies, bill of materials, maintenance plans, and equipment history.
• Create and manage maintenance work orders, PM tasks, and maintenance procedures within the CMMS.
• Review completed work orders to ensure accurate failure coding, labor reporting, and maintenance history documentation.
• Generate and analyze CMMS reports to support maintenance performance measurement and decision-making.

• Analyze equipment failures and maintenance trends to identify improvement opportunities.
• Support root cause failure analysis (RCFA) and corrective action implementation.
• Track and report key maintenance performance indicators including:
• Support reliability-centered maintenance (RCM) and continuous improvement initiatives.
• Recommend maintenance strategy improvements that enhance equipment reliability and reduce maintenance costs.
• Serve as the primary liaison between Maintenance and Production for planned maintenance activities.

• Coordinate maintenance work with internal departments, contractors, and service providers.
• Ensure all necessary permits, documentation, drawings, SOPs, and safety requirements are prepared prior to work execution.
• Organize and maintain technical drawings, equipment manuals, maintenance procedures, and planning documentation.
• Participate in capital projects, equipment installations, upgrades, and commissioning activities.
• Communicate maintenance plans, schedule changes, and equipment priorities to all stakeholders.

• Ensure maintenance plans comply with all Health & Safety, GMP, Food Safety, Quality, Environmental, and company requirements.
• Incorporate appropriate safety procedures, lockout/tagout requirements, risk assessments, and permit requirements into maintenance job plans.
• Support audits and inspections by maintaining accurate maintenance records and documentation.
• Promote safe work practices and continuous improvement of maintenance processes.

• Develop and maintain standard job plans for recurring maintenance tasks.
• Maintain and optimize maintenance backlog management processes.
• Evaluate maintenance workload and forecast labor requirements.
• Support annual maintenance budgeting through labor and maintenance activity forecasting.
• Participate in maintenance KPI reviews and departmental performance meetings.
• Support implementation of new maintenance technologies and CMMS enhancements.
• Provide backup support for maintenance supervisory functions when required.
• Perform other related duties as assigned.