SUPERVISING PARALEGAL

JOB ANNOUNCEMENT

SUPERVISING PARALEGAL

The Department of Law

Special Federal Litigation Bureau

Number of Positions: 1

(Additional vacancies are possible pending budget approval)

Annual Starting Salary: $78,768

Applications for this position will be accepted beginning 9-23-26 until 11:59pm CDT on 10-7-26.

Under general supervision, coordinates and supervises the work of paralegals providing paraprofessional legal, administrative, and clerical support to attorneys, and performs related duties as required.

ESSENTIAL DUTIES

• Supervises and trains paralegals within the division.
• Responsible for assigning cases to paralegal staff.
• Gathers and extracts information, drafts discovery answers and communicates with client departments, witnesses and outside agencies.

·         Monitors the preparation of legal documents (e.g., summonses, depositions, subpoenas) and related summaries by staff and reviews completed work to ensure accuracy and consistency with departmental policies.

·         Trains and instructs subordinate staff on paralegal functions, legal research techniques, and

·         departmental operating procedures.

·         Maintains staff time records.

·         Reviews and examines legal digests to conduct in-depth legal research for attorneys' use in court proceedings.

·         Provides technical assistance to paralegals engaged in abstracting complex transcripts and briefings.

·         Consults with division attorneys and private counsel to facilitate the case discovery process.

·         Oversee the maintenance of court documents.

·         Supervises the indexing and filing of court documents and depositions and/or creates and trains staff on customized computer applications for these purposes.

·         Creates and supervises the production of visual exhibits (e.g., graphs, tables, charts) used at trial and hearings and develops methods and procedures to display the information as required.

·         Oversees the filing of court documents for various litigation efforts.

·         Performs other paralegal and administrative duties as needed to support the bureau.

·         Serves as a liaison with other City departments to facilitate information exchange.

Additional duties may be required for this position

Location:          2 N. Lasalle

                          Chicago, IL. 60602

Days:                Monday-Friday

Hours:              9:00a.m to 5:00p.m.

THIS POSITION IS IN THE CAREER SERVICE

Seven (7) years of work experience as a paralegal or legal assistant.

OR

Paralegal Certificate obtained from a training institution accredited by the American Bar

Association (ABA), plus three (3) years of work experience as a paralegal or legal assistant.

OR

Graduation from an accredited college with an Associate’s degree, plus four (4) years of work

experience as a paralegal or legal assistant.

OR

Graduation from an accredited college or university with a Bachelor's degree, plus a paralegal

certificate from a training institute accredited by the American Bar Association (ABA), plus two

(2) years of work experience as a paralegal or legal assistant.

OR

Graduation from an accredited college or university with a Master’s degree, plus three (3) years of work experience as a paralegal or legal assistant.

OR

Graduation from an accredited American Bar Association (ABA) law school with a Juris Doctorate, plus two (2) years of work experience as a paralegal or legal assistant.

NOTE: To be considered for this position you must provide information about your educational background and/or work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered).  If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position.  There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation.  If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise and/or skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview, will be selected.

Desired Skills:

Ø  Previous experience supervising other employees, paralegals, or outside vendors/contractors

Ø  Previous experience using Litify or other legal management applications

Ø  Proficiency in using electronic court filing systems, i.e.(Pacer/CM-ECF)

Ø  Proficiency in using legal databases, i.e. (Logikcull and/or File & Serve)

Ø  Proficiency with Microsoft Office Suite

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted.  The Department of Human Resource staff will review applications after the final posting date.  Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075.  The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.  For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.  To learn more about our hiring practices click here.  

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor