Event Coordinator

United States·Highland Parkmid

Event CoordinatorHospitality & Tourism

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Overview

Position Title: Event Coordinator Reports to: Event Manager Position Summary: Catawba Island Club (CIC) is seeking an organized, energetic,

Technical Tools

Event CoordinatorHospitality & Tourism

~1 min read

Previous event planning, hospitality, catering, country club, or hotel experience preferred.
High school diploma or equivalent required; hospitality or related degree is a plus.
Strong organizational, time-management, and communication skills.
Ability to manage multiple events and priorities simultaneously.
Proficient with Microsoft Word, Excel, Canva, email, and other computer applications.
Ability to learn and utilize CIC's Northstar event management software with training.
Professional, positive, and service-oriented approach when working with members, guests, and staff.
Ability to work independently while being an effective member of a team.
Ability to provide direction to summer interns and event support staff as assigned.

Must be available to work evenings, weekends, holidays, and extended shifts, including shifts exceeding 10 hours during peak event periods.
Ability to stand and walk for extended periods and work in a fast-paced environment.
Ability to lift and carry event-related materials as required.
Ability to work indoors and outdoors and in varying weather conditions when events require.

~1 min read

Book and coordinate member social events including birthdays, anniversaries, showers, engagements, memorials, and other celebrations.
Work with the Events team to determine appropriate dates, times, and available event spaces.
Meet with members to gather event details, preferences, and special requests.
Assist with event themes, menus, room setups, timelines, décor, entertainment, and other event needs.
Create and maintain accurate event information in Northstar and prepare event sheets for weekly staff meetings.
Communicate event details and changes to all appropriate CIC departments.

Prepare event spaces, including décor, lighting, music, equipment, and other requirements.
Greet and welcome member hosts and guests.
Serve as a point of contact for member throughout the event.
Monitor events and work with CIC staff to ensure member expectations and service standards are met.
Respond professionally to requests, changes, and unexpected situations.

Collaborate with the Events team on holiday parties, all-club events, and seasonal programming.
Contribute creative ideas for themes, activities, décor, and member experiences.
Work closely with Food & Beverage, Culinary, Housekeeping, Maintenance, Front Desk, and other departments to ensure successful events.
Assist with supervising summer interns and temporary event staff as assigned.
Support the Events and Hospitality teams with other responsibilities as needed.