Paralegal - Real Estate

1. Transaction Support Execution 

Accountable for accurate and timely execution of assigned real estate transaction support tasks. 

This includes: 

• Preparing closing documents, deeds, affidavits, and transaction packages  

• Drafting standard correspondence and transaction-related documentation  

• Organizing transaction files and supporting materials  

• Assisting in preparation of closing statements and related documentation  

• Formatting and proofreading legal documents  

2. Deadline & Closing Coordination 

Accountable for maintaining accurate tracking and execution of transaction timelines and closing deadlines. 

This includes: 

• Conducting initial client interviews and appointment coordination 

• Maintaining transaction calendars and milestone tracking  

• Monitoring contract deadlines, contingencies, and closing dates  

• Confirming completion of required tasks prior to closing  

• Escalating risks prior to deadline or closing failure  

3. File & Document Control 

Accountable for maintaining organized, complete, and audit-ready transaction files. 

This includes: 

• Managing digital and physical transaction files  

• Ensuring all documents are properly labeled and stored  

• Maintaining version control  

• Updating case records in PracticePanther  

4. Title & Due Diligence Coordination 

Accountable for supporting structured review and organization of title and due diligence materials. 

This includes: 

• Reviewing title commitments and supporting documents for completeness  

• Organizing surveys, title documents, and closing requirements  

• Coordinating with title companies and lenders  

• Tracking resolution of title issues  

5. Billing & Revenue Capture Support 

Accountable for supporting accurate revenue capture through proper task execution and documentation. 

This includes: 

• Recording task activity within case systems  

• Supporting attorneys with documentation needed for billing  

• Ensuring all completed work is reflected in case records  

• Identifying unbilled work activity