Sr. Subcontracts Administrator

Join us in an exciting adventure to complete the Edmonton Valley Line West LRT - a remarkable legacy project that will redefine our community’s transportation landscape! Be part of this transformative journey and help us create a lasting impact for generations to come!

The Sr. Subcontracts Administrator is part of the project Procurement team specializing in the management of construction and service subcontracts for the Edmonton Valley Line West LRT project in Edmonton, Alberta. The Subcontracts Administrator’s responsibilities will focus on administration of existing subcontracts and through the closeout process.

•    Managing, coordinating and administrating subcontracts and major purchase orders to ensure cost, schedule, and performance requirements are met.
•    Managing the subcontract change order process for in or out of scope items.
•    Verification of progress and Rules of Credit (RoC) for billing activities / invoice processing.
•    Coordinate, evaluate and process payment certifications
•    Maintain organized system of digital records.
•    Assisting with input/collection to and for monthly project reports for construction progress and status of contracts, billing, accruals, cost forecasting
•    Assist or lead claim mitigation; managing legal, regulatory and commercial contract compliance
•    Understand contractual risks and mitigate as necessary.
•    Prepare reports to document progress, identify deviation from the construction contract
•    Draft contractual correspondence
•    Liaise with subcontractors to resolve issues in a timely manner
•    Coordinate and review drawings, schedules, samples, alternate requests, and project change documents to ensure all project documentation is accurate and complete
•    Involvement in Substantial Performance/Completion review process, evaluating project completions and processing of final payments
•    Prepare and coordinate change order documentation.
•    Attend and conduct progress meetings, including preparing and issuing meeting minutes and tracking issues for resolution
•    Coordinate project close-out documents for submission and forwarding to appropriate parties upon completion of the project
•    Monitor and flag deadlines with time sensitivity
•    Support design and construction staff with reviews and provide feedback / mentorship as it applies to commercial risk and exposure.
•    Represent the organization professionally and act professionally with sub-consultants, suppliers, and subcontractor representatives
•    Attend regular internal coordination meetings to report on progress and issues related to assigned projects

•    Diploma or degree in business, engineering, finance, or other related fields. A combination of experience and education will be considered. 
•    Light Rail Transit project experience will be considered an asset
•    Familiarity with the formation of construction contracts including support service, construction, design and consultant agreements/contracts
•    Familiar with basic legal documents, contracts and correspondence
•    Ability to manage and administer pre and post award construction contracts.
•    Familiar with Unit Price, T&M, and Lump Sum contracts.
•    Ability to break down contract schedules into a framework to be used for progress monitoring 
•    Advanced computer skills with emphasis on MS Office applications (specifically Excel and Word).
•    Experience with SharePoint, JDE, Aconex considered an asset.
•    Contract formation experience would be considered an asset.
•    Superior attention to detail and follow up skills
•    Preference will be given to applicants currently residing in Edmonton, Alberta
•        Ability to negotiate the terrain of an in-process construction site, including climbing stairs and ladders, steep/ slippery terrain, walking, and working outdoors in all types of Edmonton weather and conditions

Skills, Competencies, Attributes
•    Ability to work in a team environment 
•    Advanced Microsoft Excel and Word skills
•    Superior research skills
•    Strong understanding of contractual and commercial risks
•    Excellent in drafting contractual letters & notices
•    Collaborative worker
•    Desire to learn and to expand responsibilities