Senior Manager, Executive Operations

United States·WashingtonFull-Timesenior

OtherEvent Operations Executive

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Quick Summary

Overview

Common Cause is looking for a highly organized, detail-oriented and collaborative Senior Manager, Executive Operations to join our Office of the President.

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OtherEvent Operations Executive

Common Cause is looking for a highly organized, detail-oriented and collaborative Senior Manager, Executive Operations to join our Office of the President.

The Senior Manager will play a key role in ensuring our President is able to focus their time on the highest impact work, managing the President’s inbox, schedule and travel, as well as coordinating complex and large-scale events like our National Governing Board meetings.

This is a full-time role reporting to the Chief of Staff; this role is based in Washington, DC, with an expectation to come into our DC office at least three days per week; this role will require being on-call, including for occasional weekend and weekday evening work. We hope our new Senior Manager Executive Operations will start in August.

Responsibilities

~1 min read

Be the primary point of contact for the Office of the President with staff and external stakeholders
Independently manage the President’s inbox, calls and other communications, including reviewing communications to prioritize urgent matters, and filtering and summarizing other topics to ensure the President has the necessary information for their priority work
Use your knowledge of our organizational priorities and strategic direction to prepare key communications, including emails, comprehensive briefing materials for meetings, and responses to inquiries on behalf of the President
Create systems to manage and track the President’s interactions with stakeholders, analyzing information to support strategic use of time
Ensure the President is prepared for each meeting on their calendar, including coordinating with staff across the organization to provide the President with the necessary preparation in advance
Make strategic decisions about the President’s schedule to ensure their time is spent on the highest priority work, including decisions about what meetings the President should attend and what staff to include in communications
Independently manage the President’s calendar and coordinate complex scheduling with other teams and external stakeholders in alignment with priority work, including navigating multiple priorities and overlapping commitments
Independently manage travel for our President, including transportation, lodging and meals, and sharing all itineraries with relevant staff

Lead the planning and execution of a complex set of logistics for our National Governing Board meetings, including preparing and finalizing agendas based on input from senior leaders, coordinating catering and meals, coordinating board members’ travel schedules, and booking lodging for all National Governing Board members
Create the communication strategy for Executive Team and board members in advance of each board meeting, including what information will need to be shared with each stakeholder and by when
Take meeting minutes and track action items and voting results to maintain official organizational records
Compile, format, and distribute board packets (financials, reports, and proposals) ahead of meetings to ensure board members are fully prepared
Collaborate with the Board Chair and Chief of Staff to draft meeting agendas and schedules
Ensures the organization adheres to its bylaws and tracks term limits, committee assignments, and elections for board members
Draft, edit, finalize and present reports, presentations, memos and project updates for different audiences, including staff, board members, and external partners
Draft internal and external communications, speeches, and newsletters on behalf of the president in partnership with External Affairs
Coordinate with staff across the organization to ensure Office of the President has necessary materials for all internal and external meetings

Lead high-impact, cross-functional projects that the president champions, such as annual convenings or new programs
Identify ways to increase operational efficiency within the Office of the President and lead change efforts to implement relevant systems and processes
Create and implement systems to increase efficiency in communications between Office of the President and all other departments
Conduct research and data analysis and track metrics for key projects
Manage confidential information and prepare confidential communications with the Collective Bargaining Unit
Manage and submit expense reports for all staff for the Office of the President
Manage on-going expenses for Office of the President and organizational events, and track details for monthly and annual budget processes

Other duties as assigned

A strong commitment to Common Cause’s nonpartisan mission and to advancing civil rights through our pro-democracy agenda
A track record of working collaboratively with others, with the ability to build rapport, trust, and credibility with multiple stakeholders with diverse interests
Ability to navigate organizational and power dynamics, respectfully navigate conflict while maintaining your values, and influence others to adopt changes to meet common goals
Ability to compel action through both written and verbal communication, including distilling complex concepts for a broad audience, and to differentiate communications as needed for various audiences
Innovative and strategic thinking skills, with the ability to navigate through ambiguity to achieve goals, and a resourceful approach to solve problems
Ability to manage and meet deadlines for multiple short- and long-term priorities at once, with high attention to detail; strong organization skills, and the ability to manage your time independently
A commitment to equity in the goals of your work and in how you work with others
Openness to feedback and awareness of your own strengths and areas for growth  
Familiarity with office productivity tools including Microsoft Office and Zoom

Experience managing a calendar and inbox for a senior executive
Experience managing communications with board members
Experience planning large-scale and/or complex events
Experience maintaining strict confidentiality for sensitive information
Ability to travel on average once per month to support the President, and for team and/or all staff retreats
Ability to work in-person in the DC office at least three days per week, as well as the ability to work weekends and evenings as needed
Willing to have a social media presence on behalf of Common Cause, including being tagged on posts and creating content on behalf of the organization (as needed, Common Cause will provide accounts for staff members to use)
Per our nonpartisan policy, Common Cause staff members may not currently be in elected office (or running for office); on the Steering Committee or Finance Committee for any political candidate; or affiliated with the leadership of a political party

This position is classified as confidential and therefore not included in the union-represented collective bargaining unit
Common Cause is unable to sponsor or take over sponsorship of an employment visa at this time; please note that if hired, you will be asked to produce documentation for authorization to work in the US

Common Cause is an equal opportunity employer and welcomes applicants of any race, creed, color, religion, ethnicity, national origin, income class, political affiliation, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or marital status, as well as applicants who have been previously incarcerated.

Common Cause (501(c)(4)) and Common Cause Education Fund (501(c)(3)) are nonpartisan, nonprofit grassroots affiliate organizations dedicated to upholding the core values of American democracy. We work to create an open, honest, and accountable government that serves the public interest; promote equal rights, opportunity, and representation for all; and empower all people to make their voices heard in the political process.

Founded in 1970 and headquartered in Washington, DC, Common Cause has members and supporters living in every congressional district in the United States, and offices in 23 states around the country.