Talent Coordinator (Fixed-Term Contract)

Convene Hospitality Group (CHG) operates a global portfolio of lifestyle brands focused on creating places and experiences that bring people together. The company designs, develops, and operates hospitality-driven destinations to host gatherings of all kinds, ranging from small corporate meetings to immersive brand activations and beyond. We love bringing people together in person, and that passion for great experiences extends to our employees as well. If you're interested in creating inspiring moments of connection, consider joining our team.

We’re seeking a proactive and detail-oriented Talent Coordinator to join our team and play a vital role in driving our Hospitality Service Team recruitment process. Based in New York, this position offers an exciting opportunity to gain hands-on experience in multiple aspects of People & Culture, from recruitment to onboarding, while contributing to the success of a global organization. The Talent Coordinator will report directly to the NY Region TA Business Partner.

As a Talent Coordinator, you’ll be at the heart of our recruitment efforts, ensuring a smooth and engaging experience for both candidates and hiring team; coordinating Hiring Days, maintaining candidate trackers, supporting onboarding, and collaborating with stakeholders. 

• Position Type: Fixed Term Contract, hourly 
• Contract Duration: June through October, 2026
• Location: Hybrid, New York City
• Schedule: 32-40 hours per week Monday-Friday
• Starting Hourly Rate: $30/hour

• Assist in creating compelling job advertisements and posting them on a variety of platforms (e.g., LinkedIn, Indeed, university portals).
• Review applications and collaborate with hiring teams to identify and screen high-potential candidates.
• Schedule and organize interviews for Service Team recruitment, ensuring all logistics are well-planned. 

• Coordinate the running of hiring events, including setting up presentations and materials.
• Act as the main point of contact for candidates during the interview process.
• Facilitate interviews and activities in partnership with hiring teams to ensure a smooth and efficient candidate experience.

• Manage onboarding documentation, including reference checks and other pre-employment requirements.
• Input and maintain accurate candidate information in recruitment and HR systems.
• Support candidates with onboarding questions and processes.

• Maintain and update tracking tools, ensuring they accurately reflect the current status of candidates (e.g., candidates in offer stage, onboarding progress, etc.).
• Responsible for ensuring that all relevant systems and processes are kept up to date.

• Liaise with hiring teams to understand and update staffing on a monthly basis, ensuring alignment with operational needs.
• Support hiring teams in forecasting and communicating their hiring needs to meet business demands.
• Foster positive relationships with hiring partners to enhance recruitment processes.

• High-Volume Recruitment Experience: ATS experience, Greenhouse a plus. 
• Organizational Skills: Ability to manage multiple tasks, priorities and deadlines with efficiency and confidence.
• Communication Skills: Strong written and verbal communication skills to build rapport with candidates and internal stakeholders. Spanish language proficiency is a plus.
• Attention to Detail: Ensures accuracy in data entry, compliance checks, and precise reporting.
• Adaptability: Thrives in a dynamic, fast-paced environment and is proactive and positive when priorities shift.
• Collaboration: Works effectively as part of a team and builds strong relationships with stakeholders.
• Tech Savvy: Proficient in using recruitment systems, spreadsheets, and digital tools.