Shipping Administrator

To provide support in the administration of logistics operations throughout the Supply Chain.  Assist in the organization of all shipments, including non- secure shipments to and from internal sites and direct to customers. Process all shipments in line with local regulations. Monitor materials and components and directly liaise with Procurement and material suppliers whilst providing necessary support to all Business Units within Manufacturing or Support teams. 

• Provide support in accepting delivery of identified items and maintaining their security. 

• Manage import /export of product on time and following all security procedures. 

• To administer customer files and ensure all filing is carried out in a timely manner including archiving where appropriate. 

• Book and confirm shipments with authorised freight forwards. 

• Maintain standard operating procedures, ensuring all documents meet the required standards. 

• Assists and prepares data for periodic reports in a timely manner. 

• Liaises with Procurement and makes sure all material is available on site as per requirements to meet manufacturing schedules 

• Follow up on materials with an established on-site delivery date in view of any impact on delivery from any of the Business units requiring the specific material or parts 

• Preparation of Call Off and call forward documents  

• Preparation of all Customs Entries required 

• Preparation of all required shipping documents to allow shipments to leave as per established schedule whilst following both internal procedures and legal obligations 

• Provide adequate assistance to Procurement, Planning and Customer Support teams when shipping information is required to fulfil customer expectations. 

• Provide cover and assistance to other members of the customer service team as and when required. 

• Must be flexible to support exceptional needs. 

• Attend all required meetings.  
• Provide relevant Daily, Weekly and Monthly reports as required. 

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. 

• None. 

• Experience in a fast-moving production environment would be an advantage 

• None. 

• Fluent in English. 

• Capable of working on own initiative.  Must also handle tight deadlines and required to work under pressure. Able to work alone as well as part of a team 

• Will be involved with some detailed reporting. Has the capacity to make decisions outside of established procedures but within a clear framework. Analytical approach with good problem-solving ability 
• Requires standard skills to communicate routine information internally on site, to Group and our Logistical partners. 

• Office and Remote Work Environment. 

This role is sedentary in nature; you must be able to sit at a desk and use a computer for extended periods of time.