Construction Project Coordinator

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OtherConstruction Project Coordinator

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Quick Summary

Key Responsibilities

Bid Management & Subcontractor Coordination Coordinate Invitations to Bid (ITBs) with subcontractors and vendors across multiple construction trades.

Technical Tools

OtherConstruction Project Coordinator

Responsibilities

~1 min read

Coordinate Invitations to Bid (ITBs) with subcontractors and vendors across multiple construction trades.
Conduct follow-up communications to verify receipt of bid invitations and confirm participation.
Maintain accurate records of subcontractor responses and participation.
Ensure subcontractors receive current plans, specifications, addenda, and bid documents.
Track bid activity, subcontractor participation, and estimating schedules.

Support Project Managers with project startup, documentation, and administrative coordination.
Maintain project files, drawing logs, RFIs, submittals, change orders, ASIs, RFPs, and project correspondence.
Prepare meeting agendas, document meeting minutes, and distribute project information.
Assist with project closeout documentation including O&M manuals, punch lists, warranties, and as-built drawings.
Monitor project documentation to ensure compliance with contract requirements.

Assist estimators with bid-day coordination and quantity takeoffs.
Support pricing research and cost estimate preparation.
Review solicitations (RFPs/RFQs) and identify proposal compliance requirements.
Coordinate proposal schedules and gather technical information from subject matter experts.
Draft, edit, and format proposal documents, capability statements, technical narratives, and past performance information.
Develop proposal graphics, organizational charts, schedules, workflows, and presentation materials.

Develop and maintain a centralized subcontractor and vendor database.
Research and onboard new subcontractors to expand market coverage.
Track subcontractor certifications including 8(a), HUBZone, SDVOSB, WOSB, and other socioeconomic programs.
Maintain subcontractor qualifications, capabilities, licensing, insurance, and contact information.

Represent the company professionally during industry events and conferences.
Assist with conference preparation, exhibit setup, and marketing materials.
Support relationship development with subcontractors, vendors, clients, and industry partners.
Travel to project sites for coordination, documentation, and project support as required.

Requirements

~4 min read

Education and Certifications:
- Associate's degree or Bachelor's degree in Construction Management, Engineering, Business Administration, or a related field, or equivalent combination of education and experience.

Required Experience and Skills:

Minimum of three (3) years of experience in construction project coordination, estimating, procurement, or project administration.
Experience supporting commercial or federal construction projects.
Strong organizational and documentation management skills.
Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
Ability to manage multiple deadlines while maintaining exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to travel throughout the Continental United States (CONUS) as project requirements dictate.

Preferred Qualifications

Experience supporting federal construction contracts.
Familiarity with USACE RMS, Procore, Primavera P6, Microsoft Project, or similar construction management software.
Experience with proposal development for government contracts.
Knowledge of FAR, DFARS, and federal procurement processes.
Experience using Adobe Creative Suite, InDesign, Bluebeam, or similar graphic and document production software.
Experience supporting Design-Bid-Build and Design-Build construction projects.

Knowledge, Skills & Abilities

Strong project coordination and administrative skills.
Ability to prioritize competing deadlines in a fast-paced environment.
Excellent customer service and relationship management skills.
Strong technical writing and editing abilities.
Ability to communicate effectively with subcontractors, vendors, clients, and internal stakeholders.
Proficiency in document control and information management.
Ability to work independently while collaborating across multiple teams.
Strong analytical and problem-solving skills.
Commitment to quality, professionalism, and continuous improvement.

Physical Requirements

Prolonged periods of sitting while working at a computer.
Occasional standing, walking, bending, lifting, and carrying materials up to 25 pounds.
Ability to travel to construction sites and navigate active project environments.
Ability to safely access project sites while wearing required personal protective equipment (PPE).

Position Pay Range

$65,000—$80,000 USD

About Copper River & The Native Village of Eyak:

Owned by the Native Village of Eyak (NVE), a federally recognized Alaska Native Tribe, the Copper River Family of Companies are a collection of entities that deliver a complementary set of solutions and services to support the diverse missions and requirements of our clients. Proud participants of the Small Business Administration’s (SBA) 8(a) Business Development Program since 2006, our companies consist of both current and graduation SBA 8(a) entities. It is our collective purpose to support the Tribe and diversify the NVE’s ability to facilitate economic advancement.

The income generated from our companies helps the Native Village of Eyak fund health and social services, economic development, natural resource/environmental education, jobs, job training, and other benefits to the NVE in a manner that is consistent with Alaskan Native cultural values and traditions.

Copper River’s Culture

The Copper River Family of Companies has a positive, supportive, and thriving culture. At the foundation of our culture is a focus on collaboration. No matter your role or which operating company you work for, we are ONE TEAM working toward the same goals for our customers and for our collective owner- The Native Village of Eyak. How we treat each other is just as important as the work we deliver.

Benefits

Comprehensive medical, dental, and vision coverage
Flexible Spending Account - healthcare and dependent care
Health Savings Account - high deductible medical plan
Retirement 401(k) with employer match
Open leave policy and paid holidays
Additional benefits including tuition reimbursement, transportation expense account, employee assistance program, and more!

Note: These benefits are only applicable to full time, regular associates at Copper River.

Disclaimer:

The Copper River Family of Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.