Executive – Facilities & Site Operations

Key Responsibilities Support daily facilities operations including maintenance, housekeeping, security, and office services Coordinate with vendors and service providers to ensure timely and quality service delivery Responsible for procurement activities including RFQs, vendor coordination, and documentation Maintain inventory of office supplies, pantry items, and facility-related stock Support invoice verification, expense tracking, and coordination with the Finance team Ensure compliance with company policies, safety standards, and regulatory requirements Maintain records, trackers, and documentation for operations, vendors, and assets Assist in workplace readiness including seating, space utilization, and employee support Coordinate visitor management, reception activities, and workplace logistics Support planning and execution of internal events, meetings, and employee engagement activities Act as a point of contact for basic IT asset coordination as per defined processes Respond to operational issues and escalate concerns in a timely manner Travel & Accommodation Management: Manage end-to-end travel arrangements including flight, train, and cab bookings Coordinate hotel accommodations for employees and guests Liaise with travel vendors and agencies for cost-effective bookings Maintain travel records, approvals, and expense documentation Ensure adherence to company travel policies and budgets Requirements Key Skills Strong coordination and organisational skills Basic understanding of vendor management and procurement processes Proficiency in MS Office (Excel, Word, PowerPoint) Good communication and stakeholder handling skills Ability to manage multiple tasks and meet deadlines Travel Desk Skills: Experience in handling corporate travel bookings (flights, hotels, local transport) Familiarity with travel booking tools/portals and vendor coordination Understanding of travel policies, cost optimization, and approvals Strong planning and scheduling capabilities Attention to detail in managing itineraries and travel documentation Education Bachelor’s degree in Business Administration, Commerce, or a related field Key Success Factors High ownership and proactive approach Attention to detail and reliability Ability to work in a fast-paced environment Team player with a service-oriented mindset Benefits Competitive salary and benefits Medical Insurance Parental Support - Maternity cover Retirement Benefits - PF Contribution Opportunities for professional growth Collaborative and inclusive work environment