Administrative Support Coordinator

The School of Nursing at San Diego State University is seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team. This position offers an exciting opportunity to support the launch and ongoing operations of the new nursing program at the SDSU-Chula Vista satellite location. Serve as a central resource for faculty, staff, and students and ensure continuity of operations, coordination of academic and administrative functions, and adherence to accreditation and regulatory requirements.

• →Administrative & Operational Support: Manages day-to-day office operations; coordinates administrative workflows; serves as liaison to Global Campus and SON leadership; and provides direct support to the Assistant Director and Director in advancing program operations and initiatives
• →Budget & Fiscal Management: Oversees and tracks multiple funding sources, including state and foundation accounts; processes purchasing, travel, and accounts payable; and ensures compliance with CSU fiscal policies and procedures.
• →Academic & Student Support Coordination: Assist with records management, compliance tracking systems, and clinical coordination processes; help resolve student concerns and direct them to appropriate campus resources.
• →Personnel & Faculty Support: Coordinates faculty appointments, workload reporting, and personnel processes in alignment with university and Global Campus policies; assists leadership in ensuring proper documentation and compliance.
• →Accreditation & Reporting: Collects and prepares data for required reports and supports compliance with BRN and CCNE accreditation standards.
• →Program & Event Coordination: Supports key School of Nursing events, meetings, and communications; coordinates logistics and maintains documentation across stakeholders.

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at the SDSU School of Nursing satellite facility in Chula Vista.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

The San Diego State University School of Nursing serves as a vital backbone for California’s healthcare workforce, directly tackling the state’s nursing shortage by preparing high-quality professionals at every level of practice. Operating across San Diego, Imperial Valley, and Chula Vista, the school provides diverse routes for students—from those just entering the field to registered nurses earning advanced degrees and the newly established Doctor of Nursing Practice.

By blending rigorous clinical training with a deep commitment to serving diverse communities, the school ensures its graduates are ready to meet rigorous hiring standards of Magnet designated hospitals. Through strong partnerships with major local health systems and a focus on expansion into underserved areas, the program remains a regional leader in training to grow their own compassionate, ethical nurse leaders who are equipped to improve patient care and advocate for health equity. The School is approved by the California Board of Registered Nursing and accredited by the Commission on Collegiate Nursing Education (CCNE).

For more information regarding the School of Nursing, click here.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

• Minimum four years of experience in an administrative/office setting.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Experience managing multiple calendars and/or schedules.
• Familiarity with Learning Management Systems
• Experience working in large, public-sector organizations such as a higher education, public agency, government, military or health care setting.
• Knowledge and understanding of FERPA requirements and possess the ability to maintain confidentiality related to student data.

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

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All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.