Fiscal/Administrative Supervisor (Hybrid)

Introduction

\r\n\r\n\r\n\r\n\r\n\r\n\r\nMake an impact. Shape the future. Join a team that drives meaningful change across Connecticut’s behavioral health system.\r\n\r\n\r\n\r\nThe State of Connecticut, Department of Mental Health and Addiction Services (DMHAS)is seeking a current State of Connecticut employee to join our Fiscal Contracts Unit as a Fiscal/Administrative Supervisor (PCN 123747). This essential role, located within the Office of the Commissioner, provides fiscal oversight for approximately 200 active human services contracts supporting DMHAS programs statewide.\r\n\r\n\r\nPOSITION HIGHLIGHTS: \r\n\r\n\r\n Monday - Friday\r\n Full-time, 40 hours per week\r\n First shift, 8:00 a.m. - 4:30 p.m.\r\n Location:�410 Capitol Ave, Hartford, CT\r\n\r\n\r\n\r\nWHAT WE CAN OFFER YOU:\r\nAs a State of Connecticut employee, we offer the same competitive benefits which you are accustomed.\r\n\r\n\r\n\r\n\r\n\r\n Visit our new State Employee Benefits Overview page!\r\n Professional growth and development opportunities.\r\n A healthy work/life balance to all employees.\r\n\r\n\r\n\r\n\r\n\r\n\r\nWHAT YOU'LL BE DOING:\r\n\r\n\r\n\r\n\r\n\r\n\r\n Supervises maintenance of accounts and contracts\r\n Supervises the review of financial statements and reports and budget requests in financial planning\r\n Reviews and authorizes expenditures\r\n Schedules, assigns, oversees and reviews work of staff\r\n Provides staff training and assistance\r\n Conducts performance evaluations\r\n Determines priorities and plans work\r\n Establishes and maintains procedures\r\n Develops or makes recommendations on development of policies and standards\r\n Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures\r\n Prepares reports and correspondence\r\n Utilizes Core-CT to extract provider financial records, reports, and analyses\r\n Assists in analyzing impact of proposed regulations and legislation on agency\r\n\r\n\r\nMORE ABOUT THE AGENCY AND FACILITIES:\r\n\r\n\r\n\r\nThe State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.\r\n\r\n\r\nStart with us! Stay with us! Grow with us!\r\n\r\n\r\n \r\n \r\n \r\n \r\n Please note:\r\n \r\n A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.\r\n All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.\r\n \r\n \r\n \r\n \r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n

Selection Plan

In order to be considered for this job opening, you must be a current State of CT�employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.� You must�specify your qualifications on your application.\r\n\r\n\r\nFOR ASSISTANCE IN APPLYING:�\r\nCheck out our�Applicant Tips on How to Apply! Need more resources?� Visit our�Applicant Toolkit�for additional support throughout the recruitment process.�\r\nBEFORE YOU APPLY:�\r\n\r\n Meet Minimum Qualifications:�Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits:�List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.�\r\n Resume Policy:�Per�Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location:�Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission:�All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing�DAS.SHRM@ct.gov.�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n\r\n\r\n Note: The�only way�to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your�Personal Status Board�regularly.\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions:�This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).� �\r\n\r\n\r\n Prepare For An Interview:�Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful�Interview Preparation Guide�to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at�www.ct.gov/ethics.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP:�\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Joseph K. Fried at Joseph.Fried@ct.gov.\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.�\r\n

EXAMPLES OF DUTIES

\r\n\r\n\r\n Supervises maintenance of accounts;�\r\n Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll;�\r\n Reviews and authorizes expenditures;�\r\n Schedules, assigns, oversees and reviews work of staff;�\r\n Provides staff training and assistance;�\r\n Conducts performance evaluations;�\r\n Determines priorities and plans work;�\r\n Establishes and maintains procedures;�\r\n Develops or makes recommendations on development of policies and standards;�\r\n Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;�\r\n Prepares reports and correspondence;�\r\n Oversees planning and implementation of financial aspects of EDP systems;�\r\n Utilizes EDP systems for financial records, reports, and analyses;�\r\n Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions;�\r\n Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications;�\r\n Supervises requisitioning, stores and inventory control;�\r\n Supervises purchasing functions;�\r\n In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security;�\r\n May supervise payroll preparation;�\r\n Performs related duties as required.\r\n\r\n\r\nIn the Department of Transportation:�\r\n\r\n\r\n Performs specialized duties in a particular area of commodities or services;�\r\n Responsible for open-market and scheduled term buying for a specialized group of items;�\r\n Researches and analyzes data on market, price trends and supply for a specialized group of items;�\r\n Reviews specifications for suitability, completeness and consistency;�\r\n Prepares or edits specifications;�\r\n Oversees preparation of bid proposals;�\r\n Reviews competitive bids and recommends contract awards;�\r\n Prepares contracts;�\r\n Obtains new sources of supply;�\r\n Inspects or arranges tests on samples and delivered materials for conformance with specifications;�\r\n Studies new materials which may be used to state advantage as substitutes for materials in use;�\r\n Under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs;�\r\n Performs 'make-buy' studies;�\r\n Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;�\r\n Utilizes EDP systems for financial records, reports, and analyses;�\r\n Prepares reports and correspondence;�\r\n Performs related duties as required.\r\n\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n\r\n\r\n Considerable knowledge of\r\n \r\n principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;�\r\n relevant agency policies and procedures;�\r\n relevant state and federal laws, statutes and regulations;�\r\n \r\n \r\n Knowledge of\r\n \r\n grants and contracts preparation and administration;�\r\n purchasing principles and procedures;�\r\n types, characteristics and sources of supply and market factors of assigned commodities;�\r\n business law as it applies to purchasing contracts and sales;�\r\n payroll practices and procedures;�\r\n \r\n \r\n Considerable\r\n \r\n interpersonal skills;�\r\n oral and written communication skills;�\r\n \r\n \r\n Considerable ability in preparation and analysis of financial and statistical reports;�\r\n Ability to\r\n \r\n understand and apply relevant state and federal laws, statutes and regulations;�\r\n utilize EDP systems for financial management;�\r\n \r\n \r\n Supervisory ability.\r\n\r\n\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached.\r\n

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.\r\n\r\n\r\nNOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.\r\n\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

\r\n\r\n\r\n College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.\r\n A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.\r\n For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.\r\n\r\n\r\n\r\n

PREFERRED QUALIFICATIONS

\r\n\r\n Experience with Core-CT Financials module and creating reports using the State Analytical Reporting System (STARS)\r\n Experience executing contract procedures to ensure adherence to state regulations and statutory requirements\r\n Experience reviewing financial reports for human services contracts\r\n Experience with State of Connecticut procurement guidelines\r\n Experience interpreting legislative language and applying it to the administration of state, federal, or specialty funds\r\n\r\n\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.� As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n