Medical Records Specialist 1

Introduction

\r\n\r\n\r\n\r\nAre you seeking career growth within the State of Connecticut? If so, consider this new and exciting opportunity!\r\n\r\n\r\nThe State of Connecticut, Department of Correction (DOC) is recruiting for two Medical Records Specialist 1 vacancies:\r\n1. A Medical Records Specialist 1 to join our Health Services Unit team at the Robinson Correctional Institution in Enfield, CT.\r\n2. A Medical Records Specialist 1 to join our Health Services Unit team at Corrigan Correctional Center in Montville, Connecticut with coverage to Brooklyn Correctional Institution in Brooklyn, CT.\r\n\r\n*NOTE: This posting may be utilized to fill future positions that may be available at any one of our facilities based on the Department needs:\r\n• Bridgeport Correctional Institution - Bridgeport, CT\r\n• Cheshire Correctional Institution - Cheshire, CT\r\n• Garner Correctional Institution - Newtown, CT\r\n• Hartford Correctional Center - Hartford, CT\r\n• MacDougall-Walker Correctional Institution - South Suffield, CT\r\n• Manson Youth Institution - Cheshire, CT\r\n• New Haven Correctional Center - New Haven, CT\r\n• Osborn Correctional Institution - Somers, CT\r\n• Willard Cybulski Correctional Institution Enfield, CT\r\n• York Correctional Institution - East Lyme, CT\r\n\r\n\r\n\r\nWHAT WE CAN OFFER YOU\r\n\r\n\r\n Visit our State Employee Benefits Overview page!\r\n Professional growth and development opportunities.\r\n A healthy work/life balance to all employees.\r\n The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.\r\n\r\nPOSITION HIGHLIGHTS\r\n• This position is full-time, following a first shift schedule, 40 hours per week, 7:00 AM - 3:30 PM, Monday - Friday.\r\n• Correctional facilities have unique medical records needs, with a specific concentration on\r\nrequesting records from community providers and preparing records for external sharing, following process, policy and privacy guidelines set by statute and agency policy.\r\n\r\nAs a Medical Records Specialist with the DOC, some of the responsibilities of the position include but are not limited to:\r\n• Maintaining a file of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, signed releases of information, medical summaries and abstracts;\r\n• Inspecting reports and records for omissions and errors;\r\n• Preparing statistical reports on such matters as classification of disease, laboratory, dental, X-ray and physiotherapy activities;\r\n• Performing related duties as required.\r\n\r\n\r\n\r\nABOUT US\r\nThe Connecticut Department of Correction (DOC) is a diverse agency with a wide variety of employees such as Correction Officers, Educators, Managers and Skilled Professionals. We value differences that make us stronger as a team and support our mission statement.\r\n\r\nThe Connecticut Department of Correction is the agency responsible for corrections in the U.S. state of Connecticut. The agency operates 13 correctional facilities. It has its headquarters in Wethersfield. The DOC protects public safety by ensuring offenders serve their sentences of imprisonments in facilities that are safe, human, and provide re-entry programming.\r\n\r\nThe State of Connecticut, Department of Correction is a unified system; all sentenced and un-sentenced offenders are supervised by the DOC. The Department also provides supervision for offenders on parole, community release, and other discretionary release programs.\r\n\r\n\r\n\r\n\r\nFor an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below!\r\n\r\n\r\n\r\n \r\n \r\n \t\t\t\t\t\t\r\n \r\n \r\n \r\n\r\n\r\n\r\n\r\n\r\n\r\n

Selection Plan

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.�\r\nBEFORE YOU APPLY:�\r\n\r\n Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.\r\n Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n\r\n\r\n Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n \r\n \r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly.�\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”�\r\n Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).���\r\n Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.\r\n This employer may participate in E-Verify and will provide the federal government with your Form I9 information to confirm work authorization.�\r\n \r\n QUESTIONS? WE’RE HERE TO HELP:�\r\n Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rachel Allsop at rachel.allsop@ct.gov.\r\n Join the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state medical institution or facility medical records department this class is accountable for independently performing a full range of tasks associated with maintaining medical records and medical records coding activities.\r\n

EXAMPLES OF DUTIES

\r\n\r\n Assists in maintaining a file of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, signed releases of information, medical summaries and abstracts;�\r\n Inspects reports and records for omissions and errors;�\r\n Codes and files a full range of diagnoses according to anatomical systems and in conformance with accepted international classification systems (i.e. ICD, WHO, DSM3, DRG, etc.);�\r\n Prepares statistical reports on such matters as classification of disease, laboratory, dental, X-ray and physiotherapy activities;�\r\n Prepares death certificates, burial permits and other related records;�\r\n Prepares reports to state and federal agencies as required;�\r\n May attend probate court hearings and give testimony;�\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Knowledge of\r\n \r\n basic medical terminology and human anatomy;�\r\n medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures;�\r\n principles of statistical data tabulation;�\r\n office systems and procedures;�\r\n \r\n \r\n Skills\r\n \r\n interpersonal skills;\r\n oral and written communication skills.\r\n \r\n \r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in the maintenance of medical records and preparation of statistical reports.

PREFERRED QUALIFICATIONS

\r\n Experience with electronic health records (E.H.R) which entail scanning and importing documents to E.H.R.\r\n Experience in processing requests to obtain/disclose protected health information.\r\n Experience using advanced functions of Microsoft Word, Excel and Teams, Outlook and OneDrive in a professional work setting\r\n Experience with or worked in a correctional facility or hospital setting.\r\n Experience in maintaining health records in accordance with HIPAA.\r\n\r\n

SPECIAL REQUIREMENTS

Incumbents may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.� As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n