Open Rank Grants Specialist (Entry – Principal)

Job Summary:

Join the Division of General Internal Medicine’s accomplished Grants Team as a full-time Grants Specialist. The team has built an outstanding reputation for successful grant submissions and effective award management through a dedication to quality, collaboration, and attention to detail. In this role, you will partner with research faculty to support a broad range of pre-award and post-award grant activities.

Key Responsibilities:

• Advise faculty on pre-award submission process, requirements, timeline and deadlines for grant submission.

• Create complex multi-year budgets for federal, state, foundation and industry sponsors, inclusive of international sponsors; draft budget justification templates and supporting documentation for grant applications; and route proposals and contract agreements through OGC.

• Review and interpret sponsor's submission requirements with faculty to ensure compliance with appropriate Federal, State, Board of Regents, OGC and university policies and regulations. Communicate with OGC regarding deadlines which impact submission of materials requested by sponsoring agency.

• Manage the full post-award lifecycle for sponsored projects, including review of award notices, account setup, award modifications, carryforwards, no-cost extensions, prior approvals, and ongoing award administration.

• Perform financial oversight and reconciliation of sponsored projects, ensuring expenditures, payroll distributions, subrecipient costs, and other expenses are accurate, allowable, and compliant with sponsor and institutional requirements.

• Monitor project budgets and financial performance, prepare forecasts and financial reports, identify and resolve discrepancies, and provide investigators and leadership with actionable financial information.

Work Location:

Hybrid* – This role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

*Consideration will be made for a fully remote arrangement for well-qualified candidates who live more than 50 miles from campus. Any travel related to in-person presence is employee’s responsibility.

Why Join Us:

The Division of General Internal Medicine (GIM), established at the University of Colorado Anschutz in 1977, was one of the first GIM divisions established within the United States. Building on a rich history and tradition, our GIM Division has undergone significant change and evolution to maintain our goal of being a national leader in patient care, medical education and health services research.

We take our three-part mission of patient care, medical education, and research​ seriously. Each of our affiliated institutions has its own unique medical care programs. These programs, when taken together, provide a wide breadth and depth of clinical experiences that allows our trainees to experience virtually all aspects of inpatient and ambulatory medical care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

  • Vacation Days: 22/year (maximum accrual 352 hours)

  • Sick Days: 15/year (unlimited maximum accrual)

  • Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• Bachelor’s degree in public health, public administration, social/behavioral sciences, healthcare administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.

Intermediate Level:

• Bachelor’s degree in public health, public administration, social/behavioral sciences, healthcare administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.

• One (1) year of professional grant management work.

   

Senior Level:

• Bachelor’s degree in public health, public administration, social/behavioral sciences, healthcare administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.

• Two (2) years of professional grant management work.

Principal Level:

• Bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.

• Three (3) years of professional grant management work.

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in Pre-Award and Post-Award grants and contracts administration in research or healthcare setting.

• Experience with NIH grant submissions.

• Experience managing grant budgets, invoicing, payment tracking, revenue reconciliation, and grant closeout.

• Experience with University software applications such as InfoEd, CU MarketPlace, Concur Travel & Expense, CU Data/mFIN, A2E, Peoplesoft HCM, Peoplesoft Finance, Smartsheet, SharePoint, and other analytic software.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Ability to prioritize and handle multiple competing deadlines in a fast-paced environment.

• Ability to maintain high level of confidentiality with sensitive information.

• Demonstrated ability to independently organize multiple tasks with varying deadlines.

• Strong organizational skills with attention to detail and accuracy.

• Demonstrated ability to interpret and apply policies from multiple levels of authority (federal, state, and institutional) and serve as a resource for others.

• Advanced proficiency with Outlook, Word, Excel, and PowerPoint.

• If qualified as Principal, provide subject matter expertise relating to grant submission to the grants team (both pre- and post-award)

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Patricia Colella, patricia.colella@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until September 28^th, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Entry Level: $50,160 – $67,215

• Intermediate Level: $54,586 – $73,145

• Senior Level: $59,012 – $79,076

• Principal Level: $67,864 – $90,937

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.