Events Specialist

United Kingdom·Londonmid

MarketingEvents Specialist

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Quick Summary

Key Responsibilities

Manage all event logistics, including timelines, venue

Technical Tools

MarketingEvents Specialist

Responsibilities

~2 min read

→Manage all event logistics, including timelines, venue requirements, catering, entertainment, AV production, staffing, transportation, and guest communications.
→Partner with the Chicago Events team and other global stakeholders where required to coordinate multi-office events (including leadership events) and ensure alignment across locations.
→Source quotations and manage external suppliers, including sound, lighting, production, entertainment, photographers, and other event-related vendors.
→Develop and manage event budgets, monitor spend, and ensure all events are delivered within approved financial parameters.
→Negotiate and manage vendor contracts, ensuring quality service, value for money, and compliance with company policies.
→Own event registration and RSVP tracking, providing regular attendance updates and post-event reporting to stakeholders.
→Create engaging event communications, including invitations, save-the-dates, digital signage, promotional materials, and internal marketing content.
→Manage the sourcing, purchasing, and inventory of DRW branded merchandise ("swag") for events and employee initiatives.
→Build and maintain strong relationships with internal stakeholders and external vendors, acting as the primary point of contact throughout the event lifecycle.
→Measure event success through post-event surveys, analyse participant feedback, and present recommendations to leadership to continuously improve future events.
→Lead and support office employee experience initiatives that enhance workplace culture and engagement throughout the year.
→Coordinate the onsite massage programme, including scheduling, holiday cover, vendor communication, and invoice management.
→Coordinate seasonal office decorations and workplace celebrations, ensuring communal spaces are engaging and professionally presented.
→Support Reception, Workplace, Global Travel Management, Talent, Communications, and other business teams with event-related activities and special projects as required.
→Remain informed on industry trends and proactively introduce new ideas and best practices to continually enhance DRW's employee events programme.

Requirements

~1 min read

Minimum of 4 years' experience planning, coordinating and delivering events within a corporate environment.
Experience researching, negotiating contracts, and working with external vendors.
Experience managing budgets.
Flexibility to work outside of normal working hours and to support company events as well as travel to other office locations outside London on occasion.
Onsite role, 4+ days a week.