Marketing Operations Coordinator

Brand new role supporting the Marketing Enablement team across all our brands!

What's in it for you?

Play a critical support role within the Easygo Marketing team - ensuring the day-to-day administrative, operational, and logistical functions of the department run smoothly and efficiently. 

Provide dedicated support to the Enablement Marketing Manager, acting as a trusted partner to manage schedules, communications, and priorities. This role is ideal for a highly organised, proactive individual who thrives in a fast-paced environment and is passionate about enabling a high-performing marketing team!

Please Note: We believe in the value of in-person collaboration! This is a full-time, on-site role at our Melbourne CBD office, where you’ll work closely with our dynamic team to drive innovation and growth.

• Manage and maintain marketing team documentation, filing systems, and shared drives
• Coordinate purchase orders, invoices, and budget tracking in collaboration with finance
• Maintain marketing team calendars, templates, and asset libraries
• Manage subscriptions, software licences, and vendor relationships

• Schedule, prepare agendas for, and take minutes at key marketing meetings
• Distribute action items and follow up on outstanding tasks post-meeting
• Support internal communications and announcements across the marketing function
• Assist in preparing presentations, reports, and team briefings

• Support the Marketing Enablement Manager in tracking project timelines and deliverables
• Maintain and update the marketing project management tool (e.g. Notion and Confluence)
• Monitor campaign deadlines and flag risks or delays to relevant stakeholders

• Assist in planning and executing internal and external marketing events
• Coordinate logistics including venue, catering, AV, and supplier management
• Manage event timelines, run sheets, and post-event reporting
• Support branded merchandise and gifting initiatives

• Maintain and organise the marketing team's resource and asset library
• Ensure brand assets, templates, and guidelines are current and accessible
• Assist in coordinating agency and freelancer briefs, contracts, and deliverables
• Support the rollout of new tools, platforms, or processes across the team

• Serve as the primary point of contact between marketing, project stakeholders, and relevant departments, ensuring seamless communication.
• Organise and facilitate regular project updates, status meetings, and feedback sessions to keep stakeholders aligned.
• Support the management of marketing inboxes and shared communication channels
• Act as a first point of contact for internal stakeholder requests to the marketing team
• Liaise with external vendors, agencies, and partners as required

• Identify and implement improvements to streamline workflows, enhancing overall team efficiency and project delivery.
• Partner with the Marketing Operations team to optimise processes, improving resource allocation and minimising redundancies.

• Ensure that all project deliverables meet Easygo’s quality standards, brand guidelines, and creative objectives.
• Conduct final reviews of campaign materials to verify alignment with the creative brief and brand messaging.

• Use data insights to inform project planning, enhance outcomes, and identify areas for improvement.
• Collaborate with analytics teams to set KPIs for campaigns, establishing measurable, outcome-focused success criteria.

• Assist in coordinating team travel arrangements, including flights, accommodation, visa applications, and itineraries, alongside Travel Coordinator
• Handle personal logistics for the CMO as required at an ad hoc basis
• Act as a liaison between the LT and internal/external stakeholders, managing communications with professionalism and discretion
• Prepare briefing materials, agendas, and supporting documents for leadership meetings

• →Experience: 2~ years in a marketing operations, project coordination, or executive assistant role
• →Project Management: Proficient in tools such as Asana, Monday.com, or similar
• →Communication: Excellent written and verbal communication skills
• →Organisation: Exceptional attention to detail and ability to manage multiple priorities
• →Tech Proficiency: Confident using Google Workspace, Microsoft Office Suite
• →Budget Tracking: Experience supporting budget management and PO processes
• →Stakeholder Management: Comfortable working across teams and with senior stakeholders
• →Process Orientation: Experience creating or maintaining SOPs and process documentation
• →Adaptability: Thrives in a fast-paced, high-growth environment
• →Confidentiality: Ability to handle sensitive information with discretion

• Industry Experience: Background in gaming, tech, or entertainment industries
• Marketing Knowledge: Familiarity with campaign management or digital marketing workflows
• Event Coordination: Prior experience coordinating events or activations
• Design Tools: Basic proficiency in Canva or Adobe Creative Suite
• CRM/Marketing Platforms: Exposure to HubSpot, Salesforce, or similar platforms

• Access to our Employee Assistance Program for you and your loved ones
• 20,000+ courses available via LinkedIn Learning 
• One paid volunteer day per year
• Weekly Wednesday massages by professional masseuses

• Team budgets for lunches and activities to celebrate achievements
• Social sports teams and participation in Corporate Games
• Easygo branded swag
• Birthday and work anniversary gift vouchers, plus a chance to win prizes 

• Company-wide talks with key partners such as Everton FC
• Office visits from big-name streamers
• Meet Ambassadors like Alex Pereira
• Ballots for exclusive tickets to UFC and music events

We believe that the unique contributions of everyone at Easygo are the driver of our success. To make sure that our products and culture continue to incorporate everyone's perspectives and experiences, we never discriminate on the basis of race, religion, nationality, gender identity or expression, sexual orientation, age, marital status or disability status. 

We’re a global team of dreamers, creators, and game-changers from every walk of life, united by a passion for entertainment that inspires the world. We believe that the best ideas come from different perspectives, so we actively welcome and champion talent from all backgrounds, cultures, identities, and experiences. Whether you're just starting out or bringing decades of experience, your unique voice matters here.