Selection Administrator

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

The Education & Scholarships team is looking to recruit a professionally experienced and exceptionally organised Selection administrator who will provide administrative support to ensure effective delivery of all selection processes for the funding opportunities under the Education & Scholarships Programme. The postholder will manage applicant and assessor communications, maintain accurate tracking and documentation, and contribute to high-quality evaluation and quality assurance checks.

• →Respond to applicant queries and troubleshoot issues related to the application form, assessments, and interviews.
• →Assist with updates to the Ellison Scholars application forms and support administration of the Ellison Scholars test.
• →Draft and send mail-merged communications to applicants via the application platform.
• →Manage the onboarding of assessors, tracking their progress and responding to queries from prospective and current assessors.
• →Monitor assessor review progress during application review windows.
• →Support administration of meetings for applicants and assessors.
• →Conduct spot-checks of applications and reviews to ensure accuracy, consistency, and adherence to selection guidelines.
• →Track completion of required agreements and policies for shortlisted applicants.
• →Complete due diligence checks for shortlisted applicants, verifying application information through research and contact with applicants and referees.
• →Create profiles and maintain accurate records for shortlisted candidates.
• →Track the progress and outcomes of shortlisted applicants in relation to their Oxford applications.
• →Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required.

• Proven administration experience in a busy team, delivering high-volume output to deadlines
• Exceptionally organised
• Excellent attention to detail
• Experience using databases, able to reliably and accurately check and enter data
• Technically proficient – confident learning new systems; excellent MS Office skills
• Fluent written and spoken English, with a confident phone manner and experience responding to external queries over email
• Sensitivity, discretion, and an understanding of the legal requirements when handling personal information and data

• Experience working with international stakeholders across time zones
• Experience working with under 18s
• Experience working in selection or admissions
• Experience with Airtable software and application platforms
• Understanding of the University of Oxford

• You must have the right to work permanently in the UK with a willingness to travel as necessary. We cannot offer sponsorship for this role.
• You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
• We require this person to be flexible to work some evenings and weekends during peak selection periods to cater for other time zones.
• We require the Selection Administrator to start in position at the beginning of December 2026