Team Coordinator - 12-month Fixed Term Contract

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

At EIT we are seeking an experienced and detail-orientated Team Coordinator to provide essential administrative and coordination support to ensure smooth day-to-day operations to our Real Estate and Operations team. This role manages daily operational support to colleagues, manages logistics, upholds process consistency and maintains smooth communication throughout.

Carry out day-to-day administrative duties following EIT procedures including but not limited to:

• →Processing expenses and invoices accurately and on time
• →Meet and greet visitors, providing professional and friendly service
• →Manage diaries, schedule meetings, and coordinate logistics
• →Support travel and event organisation, including catering and bookings
• →Manage correspondence, agendas, and documentation
• →Maintain team records and assist with onboarding and data entry
• →Coordinate with internal teams to ensure efficient communication

• Demonstrable experience in an administrative or coordinator role
• Competence with Microsoft 365 and communication tools
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills

• You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
• Please note this is an office-based role.
• This is a 12-month fixed term contract appointment.