Vendor Invoicing Specialist

Title: Vendor Invoicing Specialist
Location: Blue Ash, OH
Division: Enerfab Power & Industrial
Direct Report: Procurement Manager
Hourly Range: $28/hr. to $32/hr.

Company Summary:
Enerfab has 125 years of experience providing fabrication, construction, and industrial services across the chemical, food & beverage, oil & gas, heavy industrial, data center, and power industries. Founded in 1901, Enerfab has grown into an industry leader recognized for its capabilities, strong safety culture, and commitment to quality. As part of Quanta Services (NYSE: PWR), Enerfab combines operational agility and craftsmanship with the resources and capabilities of a Fortune 200 infrastructure leader.

The Vendor Invoicing Specialist is responsible for processing vendor invoices accurately and efficiently while ensuring invoices align with company requirements and purchase orders when applicable. This position works closely with vendors and internal teams to resolve invoice discrepancies, obtain missing information, and ensure timely processing for payment.

The ideal candidate is organized, comfortable managing multiple priorities, and able to work independently. Strong communication and follow-up skills are important, as this role regularly reaches out to vendors and internal employees to resolve questions or issues.

Key Responsibilities:
Vendor Invoice Processing

• Review, enter, and process vendor invoices accurately and in a timely manner.
• Verify invoice information, including vendor details, amounts, coding, approvals, and supporting documentation.
• Match invoices to purchase orders and supporting documentation when applicable.
• Identify discrepancies or missing information that could delay invoice processing.
• Maintain accurate invoice records and documentation within SAP.

Vendor & Internal Communication

• Communicate directly with vendors regarding invoice questions, discrepancies, missing documentation, or payment-related information.
• Partner with internal departments to obtain approvals, clarify charges, and resolve invoice issues.
• Follow up proactively on outstanding items to keep invoices moving through the process.
• Provide professional and timely responses to vendor and internal inquiries.

Purchase Order Support

• Review purchase order information to ensure invoices are appropriately matched and processed.
• Assist with identifying and resolving PO-related discrepancies.
• Work with purchasing and internal teams when purchase order updates or additional information are needed.
• Support the purchasing process as needed based on departmental workload.

Organization & Process Support

• Manage a high volume of invoices and competing priorities while maintaining accuracy.
• Work independently to identify issues, determine appropriate next steps, and follow through to resolution.
• Maintain organized records and documentation for audit and reporting purposes.
• Assist with month-end activities and other Accounts Payable or Finance responsibilities as needed.
• Identify opportunities to improve invoice processing efficiency and accuracy.

Qualifications

• Bachelor’s degree in Supply Chain Management, Accounting, Finance, Business, or a related field preferred.
• Previous experience with vendor invoicing, accounts payable, or a similar accounting function preferred.
• Experience working in SAP strongly preferred.
• Experience with purchase orders, PO matching, or purchasing processes is a plus.
• Strong organizational and multitasking skills with the ability to manage competing deadlines.
• Ability to work independently and take ownership of assigned responsibilities.
• Strong written and verbal communication skills.
• Comfortable reaching out to vendors and internal employees to ask questions and resolve issues.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office, particularly Excel and Outlook.