Assistant Finance & Administration Manager

Job Summary The Assistant Finance & Administration Director supports the Finance & Administration Director in overseeing the company’s financial operations, with a strong focus on client invoicing, accounts receivable follow-up, customs coordination, and banking activities. The role ensures accuracy, compliance, and timely processing of financial and administrative transactions while maintaining proper documentation and reporting standards. Responsibilities A. Invoicing Prepare client invoices in accordance with approved agreements and after verifying cost calculations. Ensure timely and organized dispatch of invoices to clients. Maintain an updated and accurate register of issued invoices. B. Accounts Receivable Follow-up Monitor client payments and due dates. Follow up on outstanding receivables to ensure timely collection. Prepare a weekly accounts receivable aging report. C. Customs Submission and Coordination Prepare and submit all required documentation for customs clearance operations. Follow up on customs files with relevant authorities. Verify the compliance and accuracy of shipping and customs documents (Bill of Lading, commercial invoices, packing lists, etc.). Maintain the customs broker file (Soumier file) and ensure compliance with customs regulations. D. Banking Management Maintain an updated record of bank transactions. Prepare bank transfer orders in line with management instructions. Monitor supplier payments and ensure timely processing. Assist in monthly bank reconciliations. Requirements Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. 5–8 years of experience in finance or accounting roles, preferably within trading, logistics, or import/export environments. Strong knowledge of invoicing processes, accounts receivable management, and banking operations. Familiarity with customs clearance procedures and related documentation. Good understanding of financial reporting and reconciliation processes. Proficiency in accounting software and Microsoft Excel. Strong organizational skills with high attention to detail. Ability to work under pressure and meet deadlines. Good communication skills in both French and English (Arabic is a plus). High level of integrity and ability to handle confidential financial information.