Project Specialist

Plans, implements, tracks, monitors, and reports large-scale divisionwide projects funded through grants and/or the operating budget; leads a project development and implementation team develops and provides communications, presentations, and reports for leadership and the Board; advises senior staff and school administrators on methods of support for cross departmental efforts; leads multiple project teams simultaneously; and will perform other duties as assigned within the Office of Communications, including technical support for the FCPS website, strategic communications planning and implementation, and editorial support for FCPS news stories and digital content. Provides strategic oversight, governance, and management of the FCPS website, including vendor management, sprint planning and implementation, adherence to web governance standards, and leading the implementation of modernization efforts. Monitors and corrects brand integrity, whether created in-house or through vendor/contractor services.

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

• Master's degree in business management, project management, change management, or strategic communications.
• Project Management Professional Certification.
• Prosci Change Management Certification/License
• Lean Six Sigma Certification

1. Leads in the development and implementation of divisionwide project plans, in close coordination with division and program office leadership.
2. Provides integrated project management support, including developing project scope; defining requirements and roles; assessing risk and developing risk mitigation strategies; securing appropriate resources; and implementing, tracking, and monitoring budgets and vendor/subcontractors.
3. Maintains and ensures project plans and timelines, including deliverables, due dates, and milestones.
4. Creates and maintains project documentation, including pertinent design documents, process flows, reports, and project descriptions.
5. Collects and analyzes data and prepares information, strategic communication, and project management reports for internal and external stakeholders.
6. Maintains records for grant-funded projects and services for audit purposes.
7. Coordinates cross-departmental efforts, including developing and delivering regular communications to senior staff and school administrators.
8. Facilitates project meetings by establishing agendas, documenting decisions, tracking action items, and ensuring project accountability.
9. Consults with program office and/or finance staff to ensure project expenditures align with project requirements, budget forecasts, and division priorities.
10. Maintain understanding and applies industry best practices and new standards in project management.
11. Promotes adherence to established division standards, quality expectations, and governance requirements for project deliverables and department specific work-products developed by internal staff and external vendors.
12. Supports the development and implementation of strategic communications plans emphasizing systems change and change management communications.
13. Adheres to policies and funding guidelines in areas of responsibility.
14. Stays abreast with and ensures staff is informed of the latest research trends and developments on assigned projects.
15. May serve on committees to support the strategic direction of the Division.
16. Performs related duties as required or assigned.