Administrative & Communications Manager

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MarketingPR Specialist

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Quick Summary

Overview

Manage and maintain member databases and CRM records. Coordinate meetings, including scheduling, preparing agendas, recording minutes, and following up on action items.

Technical Tools

MarketingPR Specialist

Manage and maintain member databases and CRM records.
Coordinate meetings, including scheduling, preparing agendas, recording minutes, and following up on action items.
Organize and maintain shared documents, templates, and digital files.
Support membership renewals, invoicing, and general administrative activities.
Draft, schedule, and manage LinkedIn posts, newsletters, and member communications.
Update website content, including news, events, and member spotlights.
Coordinate the production and distribution of quarterly newsletters.
Assist with webinar planning, registrations, reminders, and event logistics.
Support the coordination of in-person events, including venue arrangements, attendee management, and event materials.
Track and report event performance metrics such as registrations, attendance, and engagement.
Respond to member inquiries in a timely and professional manner.
Maintain partnership, speaker, and sponsor databases.
Act as the primary point of contact between GICA leadership and strategic committees.
Coordinate committee meetings, prepare agendas, record meeting minutes, and monitor action items.
Track committee deliverables, timelines, and progress, ensuring alignment with organizational objectives.
Facilitate communication and collaboration across committees, members, and stakeholders.
Support onboarding of new committee members and assist in the execution of committee initiatives.
Prepare regular updates and reports for leadership on committee activities and outcomes.

Requirements

~1 min read

Bachelor's degree in Business Administration, Communications, Marketing, or a related field is preferred.
Minimum 3+ years of experience in administration, communications, project coordination, or membership management within an industry association, technology company, or B2B organization.
Excellent written and verbal communication skills in English.
Experience managing CRM systems and maintaining accurate databases.
Hands-on experience with LinkedIn, email marketing platforms, and website content management systems.
Strong organizational, administrative, and project coordination skills.
Ability to manage multiple priorities and work independently in a fast-paced remote environment.
Comfortable collaborating with international teams and working across different time zones.
High attention to detail with a proactive and ownership-driven mindset.
Proficiency in Microsoft 365, Google Workspace, and other collaboration tools.