Billing Coordinator

The Billing Coordinator plays a pivotal role in the processing of caregiver notes, ensuring their accuracy, and preparing

them for payroll and billing. This role involves communicating with caregivers regarding any necessary documentation correction or missing information and working on back-end denials for their assigned caseload. 

Monthly and quarterly reporting, utilizing existing spreadsheet systems

Use medical management software, PDF editing software, spreadsheets, email, and other basic Microsoft applications

Review medical and caregiver notes for accuracy 

Keep payroll deadlines and make sure all contractors are accurately paid, in collaboration with the notes processor or care team

Troubleshoot problems in a timely manner

 Data Entry Governance 

Conduct review of caregiver notes to ensure information is accurate and complete 

Schedule unique recurring appointments for patient care 

Payroll and Billing 

Ensure accurate and timely processing of payroll and billing based on caregiver notes 

Review and work on billing denials for assigned caseload 

Healthcare Clerical experience preferred. 

Key competencies include Interpersonal Communication Skills, Deadline Driven, problem solving, Detail oriented, multi-task, critical thinking, de-escalation, and teambuilding 

We are seeking someone who is friendly, reliable, detail-oriented, and who enjoys working both solo and in groups. Successful Billing Coordinators meet the requirements below:

Strong computer skills, specifically with Excel and Microsoft 365 applications

Accuracy in work tasks

Excellent reading, writing, & verbal communication skills, both in-person and over the phone

Sharp memory with strong analytical ability

Interest in making a difference behind the scenes for our patients and their families

Must have great interpersonal skills and be a team player

Must be able to handle repetitive tasks and sitting at a computer for long periods of time

$100 monthly cell phone reimbursement, after 90 days

Monthly in-office lunch to celebrate birthdays, anniversaries, and other events

PTO, as well as sick time, after 90 days

Health, Dental, and Vision insurance

Hours typically from 8a-5p

Job Type: Full-time

Other Benefits: 401(k), 401(k) matching, after 6 months

Review and analyze reports and take corrective action as needed 

Monitor Plan of Care is being met 

Cross Reference documentation for accuracy 

Review and work audits to ensure data integrity  

 Communications: 

Communicate with caregiver to obtain corrections or missing information as needed 

Provide clear instructions and guidance to caregivers regarding documentation  

Handle General payroll questions for caregivers 

Follow up promptly to ensure timely resolution of issues 

Manage a case load paired with multiple individuals 

Foster a culture of collaboration and teamwork with the Patient Coordinator role 

Facilitate effective communication and coordination between team members to ensure seamless and excellent continuity of services

Schedule: Monday through Friday, 8am-5pm