Highway Account Clerk Specialist

TITLE: HIGHWAY ACCOUNT CLERK SPECIALIST

DEPARTMENT: HIGHWAY

SUPERVISOR: HIGHWAY COMMISSIONER / HIGHWAY ADMINISTRATIVE/ACCOUNTANT

COMPENSATION: PAY GROUP 13

Summary:

This is a full-time, non-exempt position supervised by the Highway Commissioner and Highway Administrative/Accountant. Majority of the work requires the individual in the position to independently apply generally accepted accounting principles using established procedures. Under direction, provides support services for the Administrative/Accountant in managing the Highway Department administrative accounting systems. Work requires a high level of computer skills in database and spreadsheet applications.

Duties and Responsibilities include but are not limited to the following:

• Data input of Highway payroll; equipment usage; and inventory usage of parts; signs; material, fuel and lubes
• Accounts Payable entry in Chemspro and Linq
• Upon approval, process permits and compliance reports – Utility, Driveway, Oversize/Weight, Multi-Trip, Adopt-A-Highway.
• Assist with year-end inventory
• Maintains fleet records of repairs and
• Maintains a current inventory of all maintenance and repair parts
• Maintains a current inventory of all materials used on county
• Assist with Accounts Receivable and monitoring of past due
• Assist with month end, and year end reconciliations
• Performing receptionist duties as needed, typing correspondence, copying records, faxing and filing.
• Serves the public by providing information of highway related
• Perform other duties as required

Knowledge, Skills, and Abilities:

• Knowledge of generally accepted accounting principles and techniques
• Knowledge of bookkeeping practices and terminology
• Knowledge of standard office procedures, filing systems, office equipment and record maintenance processes
• Proficient keyboarding skills and knowledge of computer operations

• Attention to detail and accurate mathematical calculations
• Ability to work under pressure with continual interruptions and the ability to deal with a variety of deadlines
• Solid verbal and written communication skills with ability to communicate professionally with vendors, employees and leadership.
• Critical thinking skills and ability to research and resolve financial
• Must present a positive and professional image to co-workers and vendors and have excellent customer relation skills.
• Must be able to maintain a high level of confidentiality

Qualification:

• Graduation from high school or GED
• Associate’s degree in Accounting with at least two years’ experience working with account and payroll principles, preferably in a local government environment or any combination of education and experience to be equivalent to these requirements.
• Training and experience in Microsoft software programs involving word processing, spreadsheet applications, and basic accounting principles

Physial Demands:

• Finger dexterity
• Ability to frequently lift 20 pounds
• Ability to frequently bend/crouch to perform filing
• Ability to perform most work from a sedentary position
• Ability to function in situations encountered in a normal office setting