Accounts & Procurement Specialist

Duties and Responsibilities: • Reviews and processes purchase order requisitions for completeness and accuracy in accordance with company policy and procedures • Prepare and issue requests for quotes (RFQ), requests for proposal (RFP) and Tender Documents. • Develop RFPs, analyse response, negotiate and award contracts and agreements • Prepare and issue purchase orders • Conduct product research as needed • Identifies and negotiates cost saving opportunities with vendors based on order quantity and the dollar value of goods and services being purchased. • Sets up vendors in the system and data base. • Monitor progress of orders and frequently follow-up. • actively communicate with internal customers and external vendors; proactively respond to changing customer needs • Assist Accounting Department with invoice reconciliation and resolution of issues related to invoices • Utilize financial system to produce reports for analysis to assist in negotiations and tracking performance of suppliers. • Participate in continuous improvement activities to exceed customer expectations and promote a professional purchasing organization. • Ensure that all Procurement operations functions comply with audit recommendations, resolving any none compliance indicators within agreed timelines. • Analyze market and delivery trends so as to develop procurement technologies and processes that support those trends -• Maintains control of correspondence, attends meetings and maintains files in an orderly fashion. • Always keep track of records for monthly routine bills. • Frequently report on LPO balance reports and provisions. • Prepare the monthly provisions report and post it into the system. • Follow up on monthly closing reports with the accountant related to MIR. • Check the monthly BRS working with the accountant. • Any other tasks required by the Finance Manager related to the department Requirements Bachelor Degree in Business administration and commerce, Supply Chain Management, or an equivalent • Minimum of 3 years of experience in procurement and finance department. • More than 3 years’ experience with a company in the Engineering and/or Business. • Strong understanding of procurement and accounting principles and best practices Knowledge: • Proficiency in MS Office Suite and ERP software • Knowledge of relevant industry standards and regulations • Excellent communication and interpersonal skills • Excellent analytical and planning skills.