Finance Associate – Accounts Payable & Receivable

Duty Station: Windhoek, Namibia

Reports to: Deputy Chief Financial Officer & Financial Controller inance Specialist

Team: Finance & Administration

Grade Level: NOA/NOB Equivalent (Local National Professional Staff)

Recruitment Type: Local National Recruitment

Deadline: 18 June 2026

EXTERNAL RECRUITMENT 

 

BACKGROUND

The Global Water Partnership (GWP) is an international institution comprising the intergovernmental Global Water Partnership Organisation (GWPO) and a global network of Regional and Country Water Partnerships operating in more than 180 countries.

Under the GWP Strategy 2026–2030 and the Global Transformation Agenda on Water Investments, GWPO is strengthening decentralized operational delivery systems, integrated financial management systems, fiduciary governance arrangements, and institutional finance coordination mechanisms across the GWP Network.

GWPO is implementing an ambitious institutional transformation agenda aimed at mobilizing and influencing climate-resilient water investments at scale while strengthening financial governance, operational accountability, and decentralized programme delivery systems.

The Finance Associate – Accounts Payable & Receivable position supports operational financial transaction management, accounts payable and receivable administration, payroll support, reconciliations, cost recovery implementation, operational reporting, and finance systems administration across GWPO operations.

The role contributes to operational implementation of GWPO financial controls, cost recovery systems, donor compliance procedures, treasury support systems, and integrated finance management processes across the GWPO Secretariat and GWP Network.

POSITION PURPOSE

The Finance Associate – Accounts Payable & Receivable provides operational support for accounts payable, accounts receivable, payroll-related transactions, financial reconciliations, operational finance administration, payment processing, vendor management, and receivables monitoring across GWPO operations and programme portfolios.

The position supports implementation of operational financial controls, transaction processing systems, payment administration procedures, cost allocation systems, and financial reporting processes supporting decentralized programme delivery and institutional operations.

The incumbent contributes to implementation of the GWPO-GWP Network Integrated Financial Management and Reporting System (NIFMARS), operational implementation of the GWPO 15% Joint Delivery and Cost Recovery Framework, and operational financial management systems supporting institutional sustainability and programme delivery.

The Finance Associate – Accounts Payable & Receivable works closely with Finance Specialists, programme teams, vendors, consultants, implementing partners, Regional Water Partnerships, banks, and administrative personnel across the GWPO Secretariat and GWP Network.

RESPONSIBILITIES

Accounts Payable and Operational Finance Administration

The Finance Associate shall:

• Manage day-to-day operational financial transaction processing activities relating to invoices, payroll support transactions, vendor payments, operational advances, reimbursements, and programme-related expenditures;
• Process invoices, purchase orders, payment requests, consultant payments, operational advances, and reimbursement transactions accurately and within required timelines;
• Support payroll-related financial administration processes and payroll reconciliation activities;
• Support implementation of operational financial controls and transaction verification procedures;
• Support financial administration related to consultants, vendors, implementing partners, operational contracts, and programme delivery activities;
• Support management of vendor setup processes, vendor records, payment schedules, consultant payment tracking, and operational finance documentation;
• Support financial administration and monitoring of partner advances, operational advances, and project implementation advances;
• Support operational implementation of cost allocation methodologies and cost recovery systems across institutional and programmatic activities;
• Support operational implementation and monitoring of the GWPO 15% Joint Delivery and Cost Recovery Framework across assigned operational portfolios and implementing arrangements.

Accounts Receivable and Receivables Monitoring

• Support issuance and administration of invoices relating to Sponsoring Partner contributions, programme contributions, grants receivable, and other institutional receivables;
• Monitor receivables, payment schedules, contribution tracking systems, and collection follow-up activities;
• Maintain accounts receivable records and receivables tracking databases;
• Support follow-up and communication relating to outstanding payments and pending receivables;
• Respond to partner, consultant, vendor, and operational inquiries relating to payment status and receivables administration;
• Support reconciliation of receivables records and contribution tracking systems.

 

Financial Reporting, Reconciliations and Financial Systems Support

• Support reconciliation of bank accounts, petty cash records, credit card transactions, operational advances, and related financial records on a regular basis;
• Support reconciliation of sub-ledgers to the general ledger and preparation of reconciliation schedules;
• Support preparation of expenditure summaries, operational finance updates, variance analyses, and financial monitoring reports;
• Support preparation of dashboards and operational financial visualizations relating to budget execution, investment influence, operational expenditures, cost recovery performance, and financial implementation trends;
• Support maintenance of financial reporting systems, accounting records, operational finance trackers, and transaction databases;
• Support operational implementation of NIFMARS and related financial management systems;
• Maintain accurate financial transaction records and supporting documentation in accordance with GWPO financial procedures and audit requirements.

 

Documentation Management, Audit and Compliance Support

• Maintain orderly, accurate, and accessible financial filing systems and documentation records in both physical and digital formats;
• Support preparation and compilation of financial documentation required for internal and external audits;
• Support audit follow-up processes, reconciliation exercises, and operational compliance reviews;
• Support implementation of financial controls, operational finance procedures, and documentation management systems;
• Support verification of supporting documentation and follow-up on missing or incomplete finance records;
• Support compliance with donor requirements, financial procedures, fiduciary safeguards, and operational finance controls.

 

Operational Coordination and Service Delivery Support

• Work collaboratively with Finance Specialists, programme teams, procurement personnel, consultants, vendors, implementing partners, and operational staff across the GWPO Secretariat and GWP Network;
• Support operational coordination relating to payments, receivables, financial reconciliations, cost recovery implementation, and finance administration processes;
• Support dissemination and implementation of operational finance procedures, payment processing systems, and financial administration tools;
• Contribute to strengthening operational efficiency, accountability, service orientation, and financial governance across finance administration processes;
• Participate in finance coordination meetings, operational reviews, and institutional finance support activities;
• Perform other duties as assigned by the Finance Specialist, Deputy Chief Financial Officer & Financial Controller, or Director – Finance, Administration & CFO.

 

KEY PERFORMANCE AREAS

The Finance Associate – Accounts Payable & Receivable will be evaluated against:

• Accuracy and timeliness of invoice processing and payment administration;
• Quality and timeliness of reconciliations and finance administration support;
• Accuracy and completeness of financial transaction records and supporting documentation;
• Effectiveness of receivables monitoring and payment follow-up processes;
• Compliance with financial procedures, operational controls, and documentation requirements;
• Contribution to operational implementation of the GWPO 15% Joint Delivery and Cost Recovery Framework;
• Responsiveness and professionalism in supporting operational finance services;
• Contribution to operational efficiency, financial governance, and institutional service delivery.

 

CORE VALUES AND COMPETENCIES

Core Values

• Integrity
• Professionalism
• Respect for Diversity

 

Core Competencies

• Communication
• Teamwork
• Planning & Organizing
• Accountability
• Client Orientation
• Commitment to Continuous Learning
• Technological Awareness

 

Functional Competencies

• Accounts payable and receivable administration;
• Financial transaction processing and reconciliations;
• Payroll-related finance administration support;
• Financial systems, ERP systems, and operational finance reporting tools;
• Cost allocation and operational cost recovery support;
• Financial documentation management and operational controls;
• Attention to detail, analytical thinking, and numerical accuracy;
• Ability to maintain confidentiality and professionalism;
• Ability to work effectively in multicultural operational environments.

 

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Advanced university degree (Master’s degree or equivalent) in accounting, finance, business administration, economics, commerce, or related field;
• A first-level university degree in combination with additional qualifying experience may be accepted in lieu of an advanced university degree;
• Additional accounting, ERP, bookkeeping, payroll, or finance administration certifications are an advantage.
• At least three (3) years of relevant experience in accounts payable, accounts receivable, finance administration, payroll support, bookkeeping, reconciliations, or operational finance management;
• Experience supporting donor-funded programmes, operational finance functions, or grant administration processes is desirable;
• Experience using accounting systems, ERP systems, spreadsheets, dashboards, or financial management systems is desirable;
• Experience supporting operational cost recovery systems, receivables tracking, or programme finance administration is an advantage;
• Experience in international organizations, NGOs, development programmes, or regional institutional platforms is desirable.

 

Skills and Attributes

• Strong analytical and organizational skills;
• High attention to detail and numerical accuracy;
• Ability to manage multiple priorities and operational deadlines;
• Strong communication and interpersonal skills;
• Ability to work effectively in multicultural and matrix-management environments;
• Professionalism, integrity, accountability, and strong service orientation;
• Good written and spoken English. Knowledge of additional languages relevant to assigned duty stations is an advantage;
• Proficiency in Microsoft Office applications, spreadsheets, financial systems, dashboards, and operational reporting tools.