Position Summary
The Assistant Project Manager — Utility Solar supports the Project Manager and project team with the administrative, documentation, and tracking tasks that underpin risk management, change management, contract/deliverable management, and reporting on one or more utility-scale solar (and where applicable, BESS) construction projects. This is an entry-to-mid-level project management role focused on building foundational skills in project controls, documentation, and cross-functional coordination, as a development track toward Project Manager.

Key Responsibilities
Risk Management Support

Assist in maintaining the project risk register by entering, updating, and organizing risk data as directed by the Project Manager.
Help track status and due dates of risk mitigation action items and follow up with responsible parties.
Flag potential issues or delays noticed during document review or field coordination to the Project Manager.

Change Management Support

Assist in preparing change order documentation, including compiling backup (quantities, invoices, field reports, photos) to support pricing and schedule impact.
Maintain and update the change order log/tracker under the Project Manager's direction.
Help draft routine correspondence and notices related to changes, for Project Manager review before submission.

Contract & Deliverable Support

Maintain deliverable logs/trackers (submittals, permits, insurance certificates, closeout documents) and follow up on outstanding items.
Assist with organizing and filing contract documents, subcontracts, and purchase orders.
Support subcontractor compliance tracking (insurance certificates, lien waivers, certified payroll where applicable).
Help prepare submittals and track RFI logs, routing items to the appropriate team members and following up on responses.

Reporting Support

Assist in compiling data for weekly/monthly project status reports (schedule updates, cost tracking, milestone status).
Update project management software/trackers with current schedule, cost, and deliverable information.
Help prepare slides, charts, and summary materials for internal and client/owner reporting, under Project Manager review.

Administration & Coordination

Coordinate meeting scheduling, agendas, and minutes for project meetings as assigned.
Serve as a point of contact for routine document requests from field teams, subcontractors, and vendors.
Support onboarding of new subcontractors/vendors (documentation collection, system setup).
Perform other project administration tasks as assigned by the Project Manager.

Required Qualifications

1–3 years of experience in project management, project engineering, or construction administration; internship or co-op experience in construction/energy considered.
Strong organizational skills and attention to detail.
Proficiency with Microsoft Excel, Word, and PowerPoint; willingness to learn project management software (Procore, MS Project, Primavera, or similar).
Strong written and verbal communication skills.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Bachelor's degree in Construction Management, Engineering, Business, or related field, or equivalent experience.

Preferred Qualifications

Coursework or internship experience related to utility-scale solar or renewable energy construction.
Familiarity with construction contract terminology (change orders, submittals, RFIs).
Exposure to projects using both union and non-union labor.

Assistant Project Manager - Utility Solar

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