Regulatory Compliance Manager

Description

Healthy Kids Extended Day Programs is a rapidly growing childcare organization operating across approximately 15 states, providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs.

As we grow, we need strong systems to ensure that regulatory requirements are understood, tracked, and consistently followed across the organization.

You'll help ensure that programs stay on top of regulatory obligations, including:

• Licenses and permits
• Renewals
• Inspections
• Regulatory deadlines
• Licensing deficiencies
• Corrective action plans
• Required documentation
• Recurring compliance issues

You'll track these items through completion and help identify systemic issues that require a process change.

The following are helpful but not required:

• Childcare licensing or regulatory experience
• Experience working with state regulatory agencies
• Experience with children's medical or health documentation
• Multi-state compliance experience
• Experience with licensing or credentialing systems
• Background-check or personnel compliance experience
• Experience building compliance tracking systems
• Experience with automation or process improvement
• Experience in a rapidly growing organization

This isn't a job where you'll simply maintain a checklist someone else created.

Your primary responsibility will be building and maintaining systems that give Healthy Kids a clear picture of its regulatory compliance.

You'll:

• Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
• Track physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
• Establish processes for identifying missing, incomplete, or expired documentation.
• Develop reminders and follow-up procedures for expiring or missing records.
• Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
• Provide leaders with clear reports showing compliance status and outstanding issues.
• Conduct regular audits of records and processes.
• Track compliance metrics and report significant issues to senior leadership.
• Identify opportunities to automate repetitive compliance activities.
• Establish processes that prevent compliance problems rather than simply identifying them after the fact.

Your primary responsibility will be building and maintaining systems that give Healthy Kids a clear picture of its regulatory compliance.

A major focus will be ensuring that every child enrolled in a Healthy Kids program has the required medical and health documentation on file and up to date.

You'll help create a system that answers a simple but critical question:

You'll:

• Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
• Track physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
• Establish processes for identifying missing, incomplete, or expired documentation.
• Develop reminders and follow-up procedures for expiring or missing records.
• Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
• Provide leaders with clear reports showing compliance status and outstanding issues.
• Conduct regular audits of records and processes.
• Track compliance metrics and report significant issues to senior leadership.
• Identify opportunities to automate repetitive compliance activities.
• Establish processes that prevent compliance problems rather than simply identifying them after the fact.

You'll help maintain a centralized understanding of regulatory requirements across approximately 15 states.

Responsibilities include:

• Researching and monitoring changes in applicable regulations.
• Maintaining state-by-state regulatory requirements.
• Translating regulations into clear, practical procedures.
• Communicating regulatory changes to the appropriate teams.
• Helping new programs understand applicable requirements before opening.
• Maintaining documentation demonstrating compliance.
• Working with regulatory agencies when necessary.

You'll work closely with HR and Onboarding to help ensure employees meet applicable requirements before working with children.

This includes tracking:

• Background checks and fingerprints
• Required employee documentation
• State-required training
• CPR/First Aid certifications
• Mandated reporter requirements
• State-specific personnel requirements
• Other required qualifications and certifications

Your role will be to help establish clear requirements and reliable tracking systems so that HR and Operations can see what is complete, what is missing, and what needs attention.

You'll develop practical tools that make compliance easier to manage.

This may include:

• Audit checklists
• Compliance dashboards
• Tracking databases
• Reports
• Standard operating procedures
• Corrective-action trackers
• Compliance guides
• Automated reminders

You'll conduct periodic audits, identify gaps, track corrective actions, and report significant issues to leadership.

The goal isn't to create more paperwork.

Healthy Kids is growing quickly, so our compliance processes need to grow with us.

We're looking for someone who naturally asks:

You'll identify opportunities to:

• Eliminate unnecessary manual work
• Improve data accuracy
• Automate reminders
• Create centralized tracking
• Improve reporting
• Standardize processes
• Make compliance information easier to access
• Give leadership better visibility into regulatory risk

You'll work with Finance/Business Transformation and other teams on automation and process-improvement opportunities.

Requirements

You do not need childcare experience.

You may be a strong fit if you've worked in:

• Regulatory compliance
• Healthcare or medical-record compliance
• Licensing or credentialing
• Quality assurance
• Auditing
• Risk management
• HR or employee compliance
• Education administration
• Operations
• Document control
• Regulatory research
• Another highly regulated environment

You'll have clear, measurable goals, including:

• Percentage of children's required medical documentation that is complete and current
• Reduction in missing or expired documentation
• Timeliness of resolving missing documentation
• Licensing renewals completed on time
• Licensing deficiencies and corrective actions resolved
• Employee compliance completion
• Required training and certification completion
• Completion of scheduled compliance audits
• Timeliness of regulatory updates
• Accuracy and reliability of the compliance database

Within your first year, you'll help Healthy Kids establish a centralized compliance system that gives leadership a clear picture of regulatory compliance across the organization.

• →Employer-Paid Childcare for children enrolled in our program on the days and during the hours you are working for us
• →Comprehensive Medical, Vision, and Dental Insurance.
• →AFLAC Supplemental Plans.
• →401(k) for eligible employees.
• →Paid Holidays, PTO, and Sick Leave.
• →On-demand pay – access earned wages before your scheduled payday for added financial flexibility
• →Career Development and Growth Opportunities.