Full-Time Nanny Placement Recruiter

RemoteRecruitermid

OtherNanny

0 views0 saves0 applied

Apply Now

Quick Summary

Overview

Position Title: Nanny Placement Recruiter Employment Type: Full-Time,

Technical Tools

OtherNanny

Requirements

~2 min read

2 weeks of accrued paid time off (PTO)
5 paid sick days
Paid federal holidays

• Candidates located in the Mountain or Pacific Time Zones are strongly preferred due to alignment with the required evening coverage schedule. Eastern Time Zone candidates must be able to confirm unrestricted and consistent availability for both required daily coverage windows Thursday–Monday
• Availability Thursday–Monday across both required daily operating windows:

8:00–11:00 AM ET (candidate interviews)
2:00–10:00 PM ET (client and candidate engagement)

These coverage windows are core operational requirements of the role and are non-negotiable

• Minimum of 2+ years of experience in full-cycle recruiting, staffing, placement, or a similarly high-touch client-facing role
• Exceptional written and verbal communication skills, with the ability to communicate professionally, warmly, clearly, and confidently with both families and candidates
• Strong organizational and time-management skills, with the ability to manage multiple active searches simultaneously while maintaining accuracy, responsiveness, and attention to detail
• High level of personal accountability, initiative, and autonomy — this role requires independent decision-making and ownership rather than constant supervision or day-to-day management
• Comfortable operating within a fully remote environment using video calls, CRM systems, digital communication tools, and collaborative online platforms

Preferred
• Prior experience in household staffing, domestic employment, or nanny placement
• Familiarity with domestic employment fundamentals, including W-2 employment, guaranteed hours, overtime, and work agreements
• Experience working in boutique or high-touch service environments where client relationships are central
• Bilingual candidates strongly preferred

Industry Knowledge Requirements (Training Provided)

The selected candidate will be expected to develop working knowledge of the following areas, with structured onboarding support:
• Nanny and household employee classifications and compensation structures
• Domestic employment regulations, payroll, and tax fundamentals
• Offer letter and work agreement structure and standards
• Household staffing industry norms and client expectations
• Hello Nanny!’s service model, platform, and operational workflows

Responsibilities

~2 min read

Phase 1 — Client Intake & Role Definition
• Conduct personalized intake calls with Concierge clients to understand family dynamics, household culture, schedules, and priorities
• Translate intake details into well-crafted, accurate job requisitions for client review and approval
• Advise clients on market-rate compensation, role structure, guaranteed hours, and legal employment expectations
• Educate clients on domestic employment compliance (W-2 status, overtime, mileage reimbursement) without providing legal advice

Phase 2 — Active Recruitment
• Broadcast approved job requisitions across Hello Nanny!’s candidate network and external channels
• Source and attract qualified candidates using agency tools, networks, and outreach strategies
• Maintain an active, organized pipeline of candidates across multiple concurrent searches

Phase 3 — Candidate Screening & Vetting
• Conduct thorough phone and video screenings to evaluate candidate qualifications, experience, and household fit
• Assess candidate professionalism, communication style, and understanding of household employment structures
• Verify credentials, certifications, and employment history during the screening stage

Phase 4 — Candidate Presentation & Client Communication
• Present curated candidate shortlists to clients through the agency platform with clear, professional summaries
• Manage ongoing client communication throughout the search process, including proactive updates, timeline management, and expectation setting
• Coordinate interview scheduling and working-trial logistics between families and candidates

Phase 5 — Reference & Background Check Coordination
• Conduct a minimum of three personally facilitated reference checks per candidate in accordance with Hello Nanny! standards
• Coordinate comprehensive background screenings (state, federal, national sex offender registry, and DMV checks) through agency-approved channels
• Document and summarize reference feedback for client review

Phase 6 — Offer & Onboarding Support
• Draft and present offer letters aligned with client-approved terms and compensation
• Facilitate work agreement walkthroughs using Hello Nanny!’s templates, clearly presenting and explaining terms
• Coordinate payroll setup introductions and provider handoffs
• Note: The Recruiter may not provide legal interpretation or attorney-equivalent guidance under any circumstances

Phase 7 — Post-Placement & Retention
• Conduct structured check-ins at 30, 60, and 90 days post-placement
• Document placement outcomes and flag replacement guarantee triggers in accordance with agency policy
• Maintain strong client relationships to support retention, re-engagement, and referral generation

Job Ad & BYOC Service Support
• Assist with Job Ad inquiries where clients independently post their role and request agency support
• Support BYOC (Bring Your Own Candidate) clients through vetting, reference checks, background screening, and onboarding
• Coordinate with the Talent & Client Success Coordinator on candidate workflow and intake tasks

This role is evaluated on output and quality, not hours logged. The following KPIs apply after a 90-day ramp period:

• Active Searches Managed: 4–6 concurrent searches (varies by complexity)
• Client Intake Turnaround: Within 24 hours of deposit receipt (excluding weekends)
• Candidate Shortlist Delivery: Within 7–10 business days from requisition approval
• Reference Checks Completed: Three personally conducted checks per finalist candidate
• 30-Day Check-In Completion: 100% across all placements
• Client Satisfaction: No unresolved escalations; CEO visibility on all client issues
• Placement Rate Target: 85%+ placements per active searches closed

What We Offer

~1 min read

• Competitive base salary commensurate with experience (range communicated to finalists)
• Performance incentives tied to placement volume and client retention
• Remote work with a structured and predictable shift schedule
• Direct access to and mentorship from the Founder & CEO
• Ground-floor opportunity within a rapidly growing company transitioning to a SaaS platform model
• Meaningful work placing trusted caregivers with families across the country