Urban Outfitters Buying Admin Assistant - Future Opportunities

Urban Outfitters started out as a single boutique in 1970s Philadelphia with creativity and uniqueness at its core. 50 years on, and over 60 stores across Europe later, we’ve become a destination for emerging design, unexpected styling, One-Of-A-Kind vintage and homeware that makes you want to hit the share button.  

We speak to a social community of over 10 million forward-thinking individuals, bringing together a nostalgia for the past with an enthusiasm to shape the future. The UO community are culturally aware, they shape the music scene, they live a digitally native life and they wear style trends before anyone else. At our core, we empower our customers and staff to express themselves, unapologetically, living life in a way that's truly authentic to them. 

We are always excited to bring new talent into the room, especially if you share our values: 

Progressive — we move with the mood Creative — we champion limitless minds Inclusive — we open our platforms to all communities Responsible — we work to reduce our impact on the environment Compassionate — we care for each other beyond the 9 to 5 

Sound like you, why not join us? 

As a Buying Admin Assistant, you will support the daily operational functions within our Buying team. You will also learn to develop key cross functional relationships with both internal and external partners in the head office in both the US and the UK.

• →Ownership over the department critical path
• →Provide administrative support to the buying team covering all classes issues/queries.
• →Purchase order placement; accurately keying orders for UK market product.
• →PO tracking and management; ensure PO’s are delivered in a timely manner to support stock flow. Maintain all internal systems with accurate information updates.
• →Assist with Monday Trade meeting preparation.
• →Sample management: working with our vendor base to track samples for seasonal press days, passing samples for web photography, general sample organization, arranging for meetings and sign offs.
• →Liaising with creative department to pull samples and advise suggestions for press.
• →Presentations and picture packs; preparing these for monthly assortment reviews, & sign offs. In addition, maintaining on-going assortment sheets for the Assistant Buyer / Buyer.
• →Maintaining STEP.
• →Types and sends sealing comments to suppliers.
• →Additional ad-hoc tasks
• →Responsible for sending out courier packages
• →Carrying out comparative shopping trips to develop and maintain knowledge of the current marketplace.
• →Opportunity to own area after 6 months under Junior / Asst Buyer guidance.

• A passion and enthusiasm for the Urban Outfitters brand and what we represent.• A love for fashion and be interested in the market at large.• Ability to multitask in our fast-paced buying office.• Flexible and open to change as we grow the business.• Strong communication skills.• A keen eye for detail and accuracy.• Fluent use of Microsoft Office – in particular Outlook, Excel and Power Point.• Strong commercial awareness.

URBN is an Equal Opportunities Employer committed to diversity and inclusion. We provide equal employment opportunities regardless of age, sexual orientation, sex, gender reassignment, pregnancy, marital status, religion, race, or disability. We base all our employment decisions on merit, job requirements and business needs.