Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team here at Hot Topic as a Licensing Coordinator. Our Licensing Coordinators will work alongside our Licensing Specialist and support the Hot Topic Licensing team. This role offers administrative support to the in-house licensing team as well as communicates and follows up with internal teams and external licensing partners.

This role operates on a hybrid schedule and will require to work from our HQ located in the City of Industry, CA 3 days a week.

Oversee all aspects of the licensed product process from concept to distribution for multiple licenses

Photograph and ship samples

Track compliance and adherence to all contractual requirements with the Licensing Specialist

Monitor contract status from negotiation through execution

Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up

Main contact for internal communication regarding contractual rights and obligations

Attend internal and external meetings, and respond to follow ups as needed

Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues

Performs other duties as assigned

Bachelor’s degree preferred or relevant experience

Licensing understanding a plus

Heavy data entry familiarity

Must have strong attention to detail for compliance and audit purposes

High level of organization and ability to manage multiple projects with various deadlines

Excellent time management skills to help successfully prioritize and complete projects on time

Strong follow-through

Proven communication skills; must be articulate and professional both in written and verbal forms

Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment

Regularly required to sit, stand

Occasionally will lift/move samples up to 10 pounds.

Licensing Coordinator

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