Procurement Specialist

Description

Responsible for ensuring excellence for the day to day procurement activities. Provides control over the Authority’s procurement process by executing effective, efficient, and uniform methodologies that ensure compliance with all HUD, federal and state regulatory requirements. Responsible for providing contract administration of assigned goods and services procured by the Authority and perform administrative tasks required to maintain and operate within the procurement department. 

The duties listed below illustrate of the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Undertakes and performs the following and all other work-related duties as assigned.

The employee receives directions from the Manager of Procurement and Contracts. Courses of action, deadlines and priorities are established by policy, procedure, rule, regulation or the Housing Authority of Kansas City, Missouri, depending upon the assignment. Normal duty assignments are performed by the employee based on his/her own judgment. The employee has no supervisory responsibility.

1. Must be thoroughly knowledgeable in all areas of Federal, State and local procurement rules and regulations; State Public Bidding Statutes as applicable, Authority’s Annual Contributions Contract (ACC) with HUD and HUD Handbook No. 7460.8 REV-2 or revisions, Procurement Handbook for Public Housing Agencies and Indian Housing Authorities.

2. Ability to interpret regulations and standards, and contracts, for compliance with relevant requirements and Authority standards.

3. Working knowledge of specification writing, bidding procedures, cost of labor and materials for rehabilitation projects. 

4. Skilled in interviewing vendors; persistent in following up on performance and in identifying problems and formulating solutions. 

5. Must possess advanced computer capability, customer service skills and the ability to interact with departments within the Authority and with the public.

6. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.

7. Ability to compose reports, correspondences, and written procedures.

8. Ability to effectively present information, provide procurement guidance and training, and respond courteously to questions from managers, clients, customers, and the public.

9. Ability to effectively interface with all levels of management. 

10. Must be able to perform general arithmetic skills. 

11. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

12. Ability to handle multiple tasks and perform under deadlines. 

13. Ability to apply common sense understanding to carry out instructions in written, oral, diagram or schedule form.

14. Ability to exercise sound judgement.

15. Must be able to maintain punctuality and attendance as scheduled.

16. Able to work with accuracy and attention to detail.

1. Must possess a valid driver’s license.

2. Must be available for occasional overnight travel for training.

3. Must pass employment drug screening and criminal background check.

4. Must work with the highest degree of confidentiality.

The Housing Authority of Kansas City, Missouri is an Equal Opportunity Employer. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job. This job description reflects management's assignment of functions; however, it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management's right to assign or reassign duties and responsibilities at any time. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Executive Director.

Employment with the Housing Authority of Kansas City, Missouri is on an “at-will” basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.

Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

This position requires the incumbent to exhibit the following behavioral skills:

Associate degree from an accredited college or university with concentration in accounting, business administration, or closely related field or supplemented five (5) years of progressively responsible business experience. Prefer working knowledge of Public Sector procurement. Must be able to work independently to complete tasks.

The following Certifications must be obtained within one (1) year of employment or other allowable period of hire as authorized by the Executive Director or his/her designee:

§ Procurement and Contract Management

Incumbent(s) must be able to meet the physical requirements of the classification and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the functions performed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed primarily in an office environment with occasional travel to meetings. The incumbent frequently uses standard office equipment including personal computers, telephone and related equipment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment. The noise level in the work environment is moderate. Work involves the normal risks or discomfort associated with an office environment and is usually in an area that is adequately cooled, heated, lighted and ventilated.

The employee has contact with a broad range of individuals including co-workers, and business professionals such as contractors, consultants, and other business firms. Personal contacts serve multiple purposes including giving or exchanging information, making decisions, providing services, decision making, resolving problems, and negotiation.