Accounts Payable | Receivable Officer

Job Title: Accounts Payable & Receivable Officer

Department/Division: Accounting and Financial Control

Reports to:

• AR/AP Manager

• Deputy Finance Head

Supervises: AP/AR staff

Job Summary:

The Accounts Payable & Receivable Officer oversees the full accounts cycle, ensuring timely and accurate processing of invoices, payments, and collections. This role supervises AP and AR staff, enforces compliance with company policies, maintains strong financial controls, and collaborates with vendors, clients, and internal departments to optimize cash flow and support smooth business operations.

Key Responsibilities:

Accounts Payable (AP) Operations

• Supervise daily AP operations, including invoice verification, posting, and payment runs.

• Review and approve payment batches, expense reimbursements, and supplier reconciliations.

• Ensure compliance with payment terms, tax regulations, and internal controls.

• Maintain proper documentation and filing for audits.

• Identify process improvement opportunities and implement automation where possible.

Accounts Receivable (AR) Operations

• Oversee billing and issuance of invoices according to contracts, sales orders, or service agreements.

• Monitor customer accounts, collections, and AR aging reports.

• Handle escalated collection issues, negotiate payment arrangements, and ensure timely cash inflows.

• Liaise with clients, sales, operations, and legal teams to resolve disputes and reconcile accounts.

• Recommend process enhancements to improve billing accuracy and collection efficiency.

Team Leadership & Supervision

• Assign tasks, set priorities, and monitor performance of AP/AR staff.

• Provide training, guidance, and performance feedback.

• Foster a collaborative, customer-focused, and results-oriented work environment.

Reporting & Compliance

• Prepare AP/AR-related reports for management, including cash flow forecasts and aging analyses.

• Support month-end and year-end closing activities.

• Ensure compliance with statutory requirements, internal policies, and audit requirements.

Internal Relations:

• All departments within the company and its subsidiaries.

External Relations:

• Vendors, suppliers, clients, and other business partners.

Job Specifications:

Education:

• Bachelors degree in Accounting, Finance, or related field.

Experience:

• 3–5 years experience in Accounts Payable and Accounts Receivable.

• Minimum 2 years in a supervisory role.

• Experience with ERP systems (SAP, Oracle, NetSuite) is an advantage.

Competencies:

• CPA is an advantage.

• Strong knowledge of AP/AR processes, accounting principles, tax regulations, and credit control.

• Excellent leadership, organizational, and problem-solving skills.

• High attention to detail and accuracy.

• Strong communication and interpersonal skills.

• Proficiency in MS Office, especially Excel.

• SAP knowledge is an advantage.