Admin & Estimating Support Coordinator (031-1321)

• →Review service reports and identify items requiring quotation
• →Build quote information, including repair/service descriptions and applicable pricing
• →Obtain supplier quotes and pricing for required parts, materials, or services
• →Prepare and maintain accurate quotes and supporting documentation
• →Catalogue items and assist with category creation and management
• →Maintain operational records, registers, and compliance-related documentation
• →Update spreadsheets used for registers, scheduling, and operational tracking
• →Support asset management and general administrative requirements
• →Manage competing priorities based on client requirements, KPI commitments, and operational deadlines
• →Communicate proactively with the wider team regarding progress, outstanding information, issues, and potential delays
• →Take ownership of assigned tasks and follow them through to completion

• Previous experience in industrial administration, estimating, quantity surveying, quoting, service coordination, procurement, or a similar operations-focused role
• Experience reviewing reports or technical documentation and translating information into clear, accurate quotes or work requirements
• Strong attention to detail and the ability to work accurately across quotes, registers, spreadsheets, and supporting documentation
• Experience obtaining supplier pricing and evaluating supplier information would be advantageous
• Strong organisational and time-management skills, with the ability to manage conflicting priorities
• Excellent written and verbal English communication skills, with a proactive approach to raising questions, sharing updates, and keeping relevant team members informed
• Strong task ownership and the ability to work autonomously with minimal supervision
• Comfortable working within structured administrative, compliance, and documentation processes
• Experience with asset management, category management, or catalogue creation would be advantageous
• Proficiency with Microsoft Word and Excel; experience with PowerPoint is also desirable
• Experience with SimPro, iAuditor, Core Inspection, and/or Aconex would be beneficial but is not essential

This is a remote role that will be set up via an Employer of Record (EOR) service.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile