Bookkeeper (005-01367)

• Process supplier invoices through Ezzybill and Hubdoc into Xero, with correct account and GST coding
• Match invoices to purchase orders and receipts in Simpro, and follow up on any differences with site staff
• Reconcile supplier statements monthly and resolve missing or unmatched invoices
• Prepare the weekly payment run for approval
• Set up and maintain supplier records (bank-detail changes are verified by the Australian team)

• Invoice completed jobs in Simpro, including progress claims
• Clear completed jobs that have not yet been invoiced
• Monitor the sync from Simpro to Xero and resolve any errors
• Follow up debtors by email and phone each week, and allocate customer payments

• Reconcile all bank accounts in Xero daily
• Maintain bank rules and flag any unusual transactions

• Follow the documented procedures and help keep them up to date
• Use the AI and automation tools provided, and handle the exceptions they flag

• At least 3 years of bookkeeping or accounts experience with Australian clients
• Strong, hands-on Xero experience covering accounts payable, accounts receivable and bank reconciliation
• Sound understanding of Australian GST coding (for example GST on expenses, GST free, capital purchases)
• Experience reconciling supplier statements and following up debtors
• Excellent written and spoken English, and confident phoning Australian customers
• High attention to detail and comfortable working to documented procedures

• Experience with Simpro or another field service or job management system (such as ServiceM8, AroFlo or Ascora)
• Experience with Ezzybill, Hubdoc or Dext
• Exposure to the construction, trades or electrical industries, including progress claims and retentions
• A bookkeeping or accounting qualification

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)