Office Admin and Finance Assistant (015 - 1278)

• →Support accounts payable, accounts receivable, and other reconciliation tasks with the Financial Controller
• →Manage calendars, travel booking platform, and scheduling for the business partners.
• →Support performance review administration and timelines, management of paperwork and scheduling.
• →Handle office administration and purchasing across three offices.
• →Follow and improve existing systems, processes, and SOPs.
• →Use AI tools to improve efficiency and processes.
• →Support execution of culture club and marketing events across the office, as briefed by management team.
• →Provide general administrative support as needed.

• 2–3+ years of experience in finance administration, EA support, or a similar role.
• Admin support: calendar and inbox management, travel coordination, and general office administration.
• Finance administration: AP/AR, receipt reconciliation, purchasing expenses, and systems such as Xero/MYOB/QuickBooks.
• Strong Google Workspace skills for day-to-day administration and scheduling.
• Strong attention to detail and accuracy when handling financial and confidential information.
• Confident spoken and written English, with the ability to communicate directly with the Australian team via Zoom.
• Proactive, organised, and able to work independently with good judgement.
• Comfortable using AI tools and learning new systems and processes.

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)