Senior Bookkeeper CG (001-559)

>Accuracy

>Relationship

>Trust

>Strategy

The Offshore Bookkeeper is a precision-focused production role responsible for preparing accurate, complete, and review-ready bookkeeping and payroll work.

This role supports the Senior Bookkeeper and Principal by:

• Maintaining clean, structured client files
• Ensuring compliance documentation is complete
• Following documented SOPs and quality standards

All work is reviewed before client delivery.

This role does not communicate directly with clients unless specifically instructed.

1. Transaction Processing & File Maintenance

• →Code daily/weekly transactions in Xero and Dext in accordance with firm standards.
• →Reconcile bank feeds, credit cards, PayPal, Stripe and clearing accounts
• →Apply tracking categories and project costings accurately
• →Process supplier bills and expense claims using DEXT.
• →Maintain structured and audit-ready client files

Output Standard: Files must be review-ready, fully reconciled, and supported with working papers.

2. Accounts Payable & Receivable Support

• →Enter supplier invoices and prepare payment schedules for review
• →Draft client invoices if required (not issued without approval)
• →Prepare weekly/fortnightly A/P and A/R summary reports
• →Reconcile supplier statements
• →Identify overdue balances or anomalies for escalation
  
  

3. Payroll Support (Draft Only)

• →Prepare draft payroll runs if applicable.
• →Reconcile wages clearing and superannuation accounts.
• →Maintain accurate employee master data.
• →Prepare Payroll Tax Reconciliations as required (Exposure to Payroll Tax VIC & NSW preferable).
• →Prepare EOFY payroll documentation for review
• →Exposure to AU Single-Touch Payroll a requirement for the role.
  

Note: Does not approve or file STP payroll.

4. Month/Quarter/Year-End & Compliance Preparation

• →Reconcile all balance sheet accounts.
• →Prepare draft and custom management reports if required (P&L, Balance Sheet).
• →Prepare BAS/IAS working papers and GST reconciliations. Ability to use the Xero GST Reconciliation feature within Xero is a requirement of the role.
• →Post draft journals (prepayments, accruals, loan interest, staff leave, EOFY adjustments).
• →Update & maintain fixed asset registers.
• →Perform internal file quality checks before submission for review.
  

Output Standard: It is expected that work is submitted by agreed deadlines in complete draft form.

5. Workflow & Documentation Discipline

• →Update tasks and statuses in Asana daily.
• →Follow all documented SOPs and QC checklists.
• →Escalate discrepancies, missing information, or unusual transactions promptly.  Quality Control is a high priority on a day to day basis.
• →Maintain clear internal documentation notes.
• →Contribute to process improvement recommendations.
  
  

This role:

• Does not communicate directly with clients unless authorised to do so.
• Does not lodge BAS/IAS.
• Does not approve payroll or payments.
• Does not provide advisory commentary unless otherwise requested.
  

All outputs are subject to review.

Performance Expectations & KPIs

• Accuracy (minimal review corrections required).
• Timeliness (meeting internal deadlines).
• Reconciliation completeness.
• Working paper quality.
• SOP adherence.
• Proactive issue escalation.
• Clear internal communication.
  
  

Quality is prioritised over speed. However, consistent delivery timelines are essential.

• Experience: Minimum 3 years Bookkeeping experience with Australian clients.
• Compliance: BAS & IAS Preparation, working papers, Quality Control reviews and GST reconciliations.
• Communication: Strong spoken and written English; clear internal documentation and collaboration.
• Other: Attention to detail, SOP adherence, time management, problem-solving, reliable remote work setup.
• Bonus: Custom Xero reports, familiarity with importing bank feeds, Dext automation and implementing efficiencies across the firm.

Technical Software Used within the firm (Intermediate to Advanced Level Expected):

• Xero 
• DEXT
• Asana
• Slack
• Google Sheets/Docs
• Microsoft Excel/Word Docs
• Microsoft Outlook
• File Management - A combination of Google Docs & Microsoft One Drive

• Stable high-speed internet and quiet workspace
• Reliable computer, headset, and availability during agreed hours
• Professional home setup supporting security and confidentiality

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core AEST  business hours.
• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).