Accounts Payable Specialist

Ca-Azusa-mid

Finance & AccountingAccounts Payable Specialist

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Quick Summary

Technical Tools

Finance & AccountingAccounts Payable Specialist

Benefits:

(EAP) Employee Assistance Program
Ancillary Benefits like Critical Illness
Voluntary Life Insurance
AFLAC
Health insurance
Vision insurance
Wellness resources
401(k)
Dental insurance

Position Summary - On site

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring vendor invoices are processed accurately and on time, maintaining strong vendor relationships, and supporting the accounting team with month-end close activities. This role requires exceptional attention to detail, strong organizational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Process and code vendor invoices accurately and timely.
Match invoices to purchase orders and job cost records.
Prepare and process weekly check runs, ACH payments, and wire transfers.
Reconcile vendor statements and resolve invoice discrepancies.
Maintain vendor files, W-9s, insurance certificates, and payment documentation.
Monitor accounts payable aging and ensure compliance with payment terms.
Assist with month-end closing activities, account reconciliations, and reporting.
Support 1099 preparation and year-end reporting.
Communicate professionally with vendors, subcontractors, and internal teams.
Assist with process improvements and maintain internal controls.

Qualifications

5+ years of Accounts Payable experience required; construction or restoration industry experience preferred.
Strong understanding of AP processes, invoice coding, and job costing.
Experience with accounting software (QuickBooks).
Proficiency in Microsoft Excel and Microsoft Office Suite.
Excellent attention to detail and organizational skills.
Ability to prioritize multiple tasks and meet deadlines.
Strong communication and problem-solving abilities.
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Why Join Us?

At our company, every invoice processed helps support the restoration of homes, businesses, and lives. If you're looking for a stable accounting role where your work makes a meaningful impact, we'd love to hear from you.

Apply today and become part of a team dedicated to helping customers recover and rebuild.