Reconstruction Project Coordinator

Az-Mesa-mid

Project & Program ManagementProject Coordinator

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Project & Program ManagementProject Coordinator

Benefits:

401(k) matching
Competitive salary
Health insurance
Paid time off
Vision insurance
401(k)
Bonus based on performance
Dental insurance

Position Summary

We are seeking a detail-oriented and organized Reconstruction Project Coordinator to support the successful execution of residential reconstruction projects. This role is responsible for coordinating project documentation, assisting with scheduling and communication, maintaining production files, supporting insurance and estimating processes, and ensuring projects progress efficiently from start to finish.

The ideal candidate thrives in a fast-paced environment, can manage multiple priorities simultaneously, and communicates professionally with customers, subcontractors, insurance carriers, and internal team members.

Key Responsibilities

Read and understand reconstruction scopes, insurance estimates, and Xactimate estimates
Coordinate and manage details for multiple active reconstruction projects simultaneously
Assist Project Managers and Production teams with project scheduling, tracking, and administrative support
Maintain accurate and complete production files, including:
- Notes
- Photos
- Contracts
- Change orders
- Permits
- Insurance documents
- Job-related correspondence
Upload and organize project documentation in company software systems
Obtain required job documentation from internal team members and ensure file completeness
Answer incoming calls regarding new losses and assign projects to the appropriate teams as needed
Create and maintain customer build selection sheets and finish schedules
Communicate professionally with customers regarding project updates, scheduling, and outstanding items
Monitor project budgets, timelines, and progress to help ensure projects stay on schedule and within budget
Assist with collections and obtaining final payments upon project completion
Report project progress, delays, and challenges to management
Attend team, production, and divisional meetings
Support continuous improvement initiatives and uphold company standards for customer service and professionalism

Qualifications & Requirements

Construction or reconstruction industry experience preferred
Experience with Xactimate and insurance restoration processes preferred
Strong organizational and multitasking abilities
Ability to manage multiple projects and deadlines simultaneously
Excellent verbal and written communication skills
Strong attention to detail and follow-through
Proficient with Microsoft Office and construction management software
Ability to work effectively in a fast-paced team environment
Professional demeanor and positive attitude
High school diploma or equivalent required; additional construction or administrative experience preferred

Benefits