Assistant-Administrative

Administrative Assistant – Urology Clinic 
Location: Simon Cancer Center
Schedule: Monday–Friday, 8:00 AM–4:30 PM 
Work Model: On-site (with potential to move to a hybrid schedule in the future) 

This role provides essential administrative and clinic support in a fast‑paced outpatient urology environment. The individual will work closely with providers, nurses, and clinic staff to support daily operations and patient care. 

What Success Looks Like 

• At 3 Months: 

• Working independently with mentor support 

• Understanding clinic workflows and priorities 

• At 6 Months: 

• Fully independent in assigned responsibilities 

• Confidently managing daily administrative and clinic tasks 

• At 12 Months: 

• Independently handling responsibilities while expanding skills 

• Taking on new tasks 

• Identifying opportunities and making recommendations for process improvements 

Key Responsibilities 

• Making pre-operative reminder calls for clinic cultures 

• Locating and managing clinic images and documentation 

• Providing administrative support to the Riley Urology Clinic 

• Assisting providers, nurses, and clinical team members as needed 

• Performing additional tasks as assigned to support clinic operations 

• Managing priorities effectively in a busy clinical setting 

Skills & Qualifications for Success 

• Highly organized, reliable, and responsive 

• Strong team player who works well with clinical and administrative staff 

• Ability to identify issues and prioritize tasks based on urgency and importance 

• Medical Assistant (MA) experience or medical office experience is a plus 

• Comfort working in a fast‑paced, patient‑focused environment 

Administrative Support Functions 

• Provides basic administrative and technical support to leaders and teams 

• Manages calendars, schedules, and meeting coordination 

• Coordinates travel arrangements when applicable 

• Processes invoices and handles routine inquiries 

• Addresses basic administrative and technical issues with general guidance 

Required Qualifications 

• High School Diploma or GED required 

• 0–3+ years of relevant experience required; previous administrative experience preferred 

• Basic proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel 

• Ability to work effectively in a fast‑paced, complex, and matrixed organization 

• Strong organizational skills with the ability to manage multiple priorities