Remote Client Services Specialist

Hall & Kay Fire Engineering is seeking a professional, customer focused Remote Client Services Specialist to support client communication, service inquiries, relationship management, and administrative coordination. This full time, fully remote psition is suited to an organized individual who enjoys assisting customers, resolving inquiries, maintaining accurate records, and collaborating with internal teams.

The successful candidate will help ensure client questions receive timely responses, service requests reach the appropriate departments, and communication remains clear and professional. Strong interpersonal skills, attention to detail, problem solving ability, and effective time management are essential. Previous experience in customer service, client support, or administration is beneficial

• →Respond to client inquiries through approved channels, including email, telephone, and virtual meetings.
• →Provide accurate information about service processes and direct technical questions to qualified personnel.
• →Maintain organized client records, correspondence, service requests, and followup activitis using designated company systems
• →Monitor outstanding inquiries and coordinate follow-ups to ensure clients receive appropriate updates
• →Build positive client relationships through courteous communication, reliability, and consistent service.
• →Coordinate with sales, operations, administrative, and technical teams to communicate client needs and support efficient service delivery.
• →Assist with appointment scheduling, meeting coordination, correspondence, and documentation.
• →Identify recurring client concerns and share relevant feedback with appropriate colleagues.
• →Protect confidential client and business information and follow established procedures.
• →Manage assigned tasks independently, meet deadlines, and contribute to team objectives

• Strong written and verbal communication skills
• Professional telephone, email, and virtual communication abilities.
• Excellent organization, time management, and attention to detail.
• A customer-focused approach and the ability to handle inquiries patiently.
• Basic computer proficiency and willingness to learn customer relationship management systems and office applications.
• Sound judgment, problem solving skills, adaptability, and initiative.
• Ability to prioritize tasks independently and collaborate effectively with a remote team
• Previous experience in client services, customer support, or administration is preferred but not essential.
• A high school diploma or equivalent is preferred

This position offers an opportunity to contribute to positive client relationships while developing professional skills in the fire protection and engineering sector. The successful candidate will receive role specific guidance and be expected to communicate clearly, take ownership of assigned responsibilities, and maintain high professional standards

Employees should be comfortable working independently, participating in virtual meetings, sharing updates, and seeking clarification when needed. Success requires dependable follow-through, sound judgment, and a commitment to responsive client service.

This is a fulltime, fully remote position. Candidates should have a suitable remote workspace, reliable internet access, and the ability to meet established working hours and communication expectations.

Hall & Kay Fire Engineering is committed to fair and professionl recruitment. Applicants will be considered based on relevant skills, qualifications, experience, and job requirements in accordance with applicable employment laws