Expedited- Finance Assistant (3 Positions)

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Under the overall supervision of the Resources Management Officer and the direct supervision of the Senior Finance Associate, and in coordination with relevant units, the Finance Assistant will provide support to the finance and administrative functions related to resources management in Juba.

1. Extract and input data from various sources in financial or accounting systems.

2. Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere.

3. Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith.

4. Verify vendor requests for accuracy and conformance with IOM finance policies and instructions.

5. Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered.

6. Prepare necessary receipts, memos and billing in the system.

7. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required.

8.  Support in the review of implementing partners’ financial reports and vouchers for completeness and in accordance with IOM financial rules and regulations.

9. Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.

10. Maintain proper and systematic filling of all posted payments and other accounting documents according to the established standards.

11. Perform other relevant duties as may be assigned.

• Bachelor’s degree in business administration, Accounting, Finances, or related fields from an accredited academic institution with two years of relevant professional experience; or

• High School diploma with four years of relevant experience.

   

Accredited Universities are those listed in the UNESCO World Higher Education Database.

• Experience in administrative, financial and accounting matters, cash management;

• Previous experience in SAP & Oracle is a distinct advantage; and

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

   

• Knowledge of financial rules and regulations;

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;

• Attention to detail, ability to organize paperwork in a methodical way; and

• Discreet, details and clients-oriented, patient and willingness to learn new things.

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Desirable
Working knowledge of Arabic.
 

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies