Project Associate – Information Management & Reporting (WASH)

Under the overall supervision of the Program Manager - WASH and the direct supervision of the Senior Programme Associate – WASH, the successful candidate will be responsible for supporting information management and reporting activities of the Water, Sanitation and Hygiene (WASH) programme, implemented by IOM, Implementing partners and operational partners in all the seven camps where IOM is the Area Focal Agency (AFA) in Cox’s Bazar district. Once recruited, the incumbent will be based in the IOM Sub Office located in Cox’s Bazar, with frequent field visits to the seven camps as needed.

The incumbent will be assigned to the following tasks:
1.    Collect, compile, clean, and validate WASH programme data from field teams and implementing partners to  support accuracy, completeness, and timeliness of dashboard reporting.
2.    Maintain and regularly update the WASH programme dashboard in close coordination with NPM team,  timely track  key indicators, project progress, service coverage, and operational performance and report deviations to the supervisor.
3.    Generate routine information products, including weekly, monthly, RCP sector 4W matrix, quarterly and annual situation reports based on updated achievement/progress of WASH interventions by both IOM and IPs within the targeted locations and submission for internal and external circulation.
4.    Support data quality assurance processes by  participating in data verification, data analysis, identifying inconsistencies, and liaising with field teams and implementing partners to address reporting gaps.
5.    Support IOM WASH unit with preparation and organizing assessment, monitoring, evaluation, data management including geo-database preparation and maintenance data analysis and preparation of reports  and maps.
6.     Assist in preparation of  data collection questionnaires against the agreed indicators to measure qualitative and quantitative achievement for periodic review and donor reporting.
7.    Support development of infrastructure construction and implementing partner progress monitoring tools and facilitate the use of digital platforms for data storage, dashboard visualization, and generation of actionable insights to inform operational planning and decision-making.
8.    Assist the programme manager and M&E officer in periodically updating project monitoring frameworks and guidelines for programme activities implemented directly by IOM and through implementing partners.
9.    Support the National Programme Officer in reviewing reports from implementing partners and providing feedback to strengthen reporting quality and compliance.
10.    Collaborate with other assistants working in the camps to analyze and compile programme data into concise results reports, impact summaries, and success stories for periodic internal and external dissemination.
11.     Support preparation of interim and final donor reports by consolidating implementing partner and internal field reports for the National Programme Officer and Programme Manager to review and finalize.
12.    Assist the Senior Programme Associate in conducting camp need assessments and preparing materials for project proposals.  
13.     Generate and present any other documents necessary for project development, reporting and donor liaison purposes.
14.    Keep accurate and pertinent records of all correspondence, project development and reporting files and administrative information for future auditing.
15.    Perform other duties that may be assigned by the Supervisor or Programme Manager.
 

Education
•     Bachelor’s degree in statistics, social science, development planning, geography and urban planning or a related field from an accredited academic institution with  three years of relevant professional experience; or
•    An accredited school diploma with  five years of relevant professional experience.
 

Experience
•    Experience in collection, consolidation, storage and analysis of quantitative and qualitative data from multiple sources.
•    Experience in succinct information analysis and report writing.
•    Good understanding of design and development of Monitoring, Evaluation, Learning and Accountability methodologies and tools.
•    Previous experience in establishing and managing complaint-response mechanisms;
•    Knowledge of digital data collection platforms and methodologies including Kobo platform and GIS is mandatory.
•    Excellent computer skills: excellent knowledge of MS Word, Excel, PowerPoint and email/internet software, statistical analysis packages.
•    Good skills in training and capacity building in Monitoring and Evaluation (M&E).
•    Knowledge of SPSS and Access database is an advantage. 
•    Previous experience monitoring WASH activities and/or GBV activities is an advantage.
 

Languages
Required 
(specify the required knowledge)    Advantageous
Fluency in English and Bengali is required.    Chittagonian language is an added advantage.

Competencies 
The incumbent is expected to demonstrate the following competencies:
•    Accountability – takes responsibility for action and manages constructive criticisms; creates a respectful office environment free of harassment and retaliation and promotes the prevention of sexual exploitation and abuse (PSEA); ability to treat all persons of concern with dignity, respect and without discrimination; follows up tasks to ensure timely completion; execute tasks in a timely and accurate manner.
•    Client Orientation – works effectively with all clients and stakeholders
•    Continuous Learning – promotes continuous learning for self and others
•    Communication – communicates clearly and constructively; coordinates and corresponds in a clear and concise manner
•    Creativity and Initiative – proactively develops new ways to resolve problems; takes initiative and drives high levels of performance management
•    Planning and Organizing - plans work and sets goals within area of responsibility; allocates appropriate times and resources for own work and that of team members; prove ability to work independently with minimum supervision.
•    Professionalism - displays mastery of subject matter; ability to work harmoniously within a team from varied cultures and professional backgrounds; incorporates gender, age, disability and diversity-related needs, perspectives, and concerns, and promotes equal gender participation; demonstrates commitment to gender equality and prevention of GBV
•    Teamwork – contributes to a collegial team environment.
•    Technological Awareness - displays awareness of relevant technological solutions; and sustainability; seeks to improve efficiency in tracking, monitoring and evaluating.
•    Competencies specific to the job family/duty station – availability to work in the field with basic living conditions; maintains confidentiality on sensitive issues/data.
 

Notes

Internals of the Organization as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

The appointment is subject to funding confirmation and certification that the candidate is medically fit for appointment and has successfully completed the required security checks.