Finance Secretary

Finance Secretary Job Description

DUTIES AND RESPONSIBILITIES

The Finance Secretary is responsible for:

• Administration and documentation of all salaries, wages, bonuses, deductions and stipends of all employees.
• Maintaining accurate documentation for financial operations and transactions.
• Assisting teachers, staff and parents with financial record keeping and practices.
• Managing the day to day maintenance of complete and accurate financial records.
• Assisting account payables and receivables activities.
• Addressing financial issues and inquiries in a timely manner.
• Managing and accepting all incoming payment from parents and companies (Payer).
• Receiving and verifying payment requests (incoming bills) and ensuring timely payment.
• Managing employee reimbursements, reviewing, verifying and documenting.
• Assisting the finance manager with budgeting and forecasting.
• Assisting in preparation for the audits, liaising with all departments involved.
• Assisting the finance manager with the year-end tax return of ISB employees.
• Preparation and processing of online banking.
• Maintaining and overseeing all passbooks including the school credit card payments.
• Preparing a VAT report and submitting the report to the tax office each semester.
• Managing and filing VAT payment by proxy. Including bringing into the Korea which constitutes an import of goods, services or rights subject to the return and payment of value-added tax with customs duties.
• Performing the day to day activities associated with general ledger maintenance (Bookkeeping on the accounting program Duzon).
• Updating budget expenditure and providing the budget balance to the relevant departments including the PTA and the school shop.
• Managing the asset list on the accounting program (Duzon) on units priced over KRW 1 million (to calculate the depreciation cost).
• Issuing and maintaining the donation receipt for the payer's income tax return.
• Maintaining the files for all invoice issues (except the school-wide school fee invoice).
• Preparing and processing direct debits.
• Collecting the summer airfare from the school travel agencies and informing the faculty in a timely manner.
• Purchasing educational materials and services based on the ISB Financial Procedures Handbook.

OVERVIEW

• The Finance Secretary is appointed by Head of School
• The Finance Secretary reports to the Finance Manager

TERMS OF EMPLOYMENT AND EVALUATION

• Employment contract is annually renewed
• Conditions of employment are guided by the most up to date school policies
• Appraisal and Evaluation of this position will be conducted by the Finance manager

ISB is committed to safeguarding and promoting the welfare of children. We implement safe recruitment practices that ensure all staff undergo thorough criminal background checks. We also require written and verbal references from previous direct supervisors for all shortlisted candidates.