HR Event Specialist

JetBrains is a global software development company. Since 2000, we’ve built developer tools used by more than 15 million people worldwide, and 88 Fortune Global 100 companies are our customers.

The People Events team is part of the JetBrains People department. We are responsible for organizing internal events both locally in our Belgrade office and company-wide. Our events range from in-person to virtual and hybrid formats, and include celebrations, well-being initiatives, and sports competitions. Additionally, we assist various internal teams with their events – from small gatherings to large conferences – and support a variety of internal projects and cross-team processes. We also develop documentation, guidelines, and governance policies.

We’re currently seeking an Event Specialist to join our team in Belgrade!

• Plan and organize global and local employee events, including the JetBrains birthday celebration, Health Days, the annual summer and winter parties, sports events, and more.
• Manage event communication and coordination from planning through execution.
• Conduct post-event evaluations, including cost analysis and feedback collection, sharing insights with relevant stakeholders.
• Manage event budgets and invoicing in collaboration with project leads.
• Collaborate with partners and external service providers, including by negotiating terms and prices.
• Support the organization of other office events, such as streaming parties, breakfast meetups, and onboarding sessions for newcomers.
• Help organize team events, such as team gatherings and team-building activities, participating throughout the process from brainstorming to implementation and assisting participants as needed.
• Contribute to the People Events team’s activities, taking on various responsibilities, including note-taking, digest preparation, and task tracking.
• Maintain and update internal documentation, employee guides, and checklists to ensure the team’s knowledge base is accurate and accessible.
• Collaborate with and support other internal departments, including Travel, Design, Branded Merchandise, Procurement, Office Management, Accounting, Legal, and others.
• Contribute to cross-team processes and coordination, such as calendar management and internal communications. 
• Explore and adopt new event platforms and tools.
• Handle additional relevant duties as needed.

• Relevant professional experience organizing and managing events with up to 500 attendees.
• Fluency in English, with knowledge of Serbian being an advantage.
• Excellent organizational skills and attention to detail.
• Strong communication, negotiation, and interpersonal skills.
• Strong writing skills.
• The ability to work under pressure and handle multiple tasks simultaneously.
• An analytical and structured mindset, with a willingness to create, manage, and maintain documentation, as well as control internal procedures. 

• Relevant vocational training or experience in event management, tourism, hotel management, communication, marketing, office management, HR, or a related field.
• Experience working in an IT company.
• An understanding of the local event landscape.