Accounts Payable Associate

The Accounts Payable Associate is responsible for accurately and efficiently processing vendor invoices and payments in a manufacturing environment. This position supports the day-to-day accounts payable function, including invoice entry, three-way matching, vendor account maintenance, payment processing, account reconciliation, and resolution of discrepancies.

The ideal candidate is detail-oriented, organized, analytical, and comfortable working in a high-volume environment with multiple plants, vendors, purchase orders, and general ledger accounts. Experience with J.D. Edwards (JDE) or a similar ERP system is highly preferred.

• Process and accurately enter vendor invoices into JDE, ensuring proper coding, approval, and supporting documentation.
• Monitor invoices for proper approval and follow up with internal departments when information or approvals are missing.
• Review of Travel & Entertainment reimbursement submissions to ensure compliance with Corporate Policy within the Wells Fargo system. Ensure appropriate receipts are attached and meet IRS requirements and ensure appropriate approval signatures are obtained.
• Prepare and process scheduled payment batches while ensuring payment accuracy and adherence to established payment terms.
• Reconcile vendor statements and investigate outstanding or disputed items.
• Assist with month end closing activities and reporting
• Process non-PO invoices in accordance with company policies and approval requirements.
• Maintain accurate vendor account information and respond to vendor inquiries regarding invoices, payments, and account balances.
• Maintain organized electronic and/or physical records in accordance with company policies and audit requirements.
• Research and resolve invoice discrepancies, including pricing, quantity, receiving, duplicate invoice, and purchase order issues.
• Collaborate with Procurement, Receiving, Operations, Finance, and other departments to resolve invoice and payment issues.
• Review invoices for appropriate general ledger account, business unit, cost center, tax treatment, and other required coding.
• Ensure prompt and courteous customer service for both internal and external vendors
• Performs other duties and special projects as assigned.

To perform this job successfully, the Accounts Payable Associate must be self-motivated, able to problem solve, detail-oriented, and able to stay on task. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

• Excellent organization and time management skills.
• Must be a self-starter and be able to accomplish a versatile and evolving workload.
• Excellent in all forms of communication.
• Innovative, problem solver, flexible, and able to juggle multiple priorities.
• Self-motivated, with the ability to multi-task, prioritize, and adapt well to change.
• Strong analytical and mathematical skills to solve complex payables issues.
• Attention to detail with an emphasis on accuracy and quality to minimize risk of errors.
• Ability to process a high volume of invoices.
• Knowledge of JDE accounting software is preferred. Effectively utilizes JDE, Excel, and other financial systems.
• Ability to work independently, as well with vendors and internal partners.

• Associate degree in accounting or equivalent from two-year College.
• Three to five years of accounts payable, accounting, or related finance experience.

• None