AP Specialist

SwitzerlandRemoteFull-timemid

OtherAp Specialist

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Quick Summary

Requirements Summary

5+ years of experience in accounts payable or payment operations, with strong hands-on experience in payment processing. Experience working with European entities is highly valued,

Technical Tools

OtherAp Specialist

This is a hands-on accounts payable role within a central finance function supporting multiple European entities. You will take ownership of the full AP cycle, from reviewing and booking vendor invoices through payment processing and reconciliation. The role also covers card spend management across Pleo and Ramp, vendor master data, and financial documentation. You’ll work with invoices subject to different European tax rules, making regional finance experience particularly valuable. There is also an opportunity to improve and automate payment workflows, reducing manual work and creating more efficient processes. The position suits an experienced AP professional who is highly organized, autonomous, and comfortable working remotely across international teams.

Own the accounts payable process for assigned European entities, including invoice intake, review, booking, payment preparation, and follow-up.
Review incoming vendor invoices for accuracy, completeness, and appropriate approvals, and follow disputed invoices through to resolution.
Book invoices and organize payment batches using the appropriate payment methods.
Manage the AP inbox on a daily basis, keeping communications organized, timely, and up to date.
Reconcile Pleo and Ramp card transactions for assigned entities and ensure card spending is accurately recorded.
Monitor missing receipts, descriptions, and coding information and proactively follow up with cardholders.
Maintain and regularly reconcile vendor master data to ensure records remain accurate and complete.
Build, organize, and maintain a clear AP folder structure and supporting documentation.
Identify opportunities to streamline AP and payment processes through workflow automation, particularly around Pleo and Ramp.
Support efficient finance operations across multiple entities while maintaining strong attention to accuracy, compliance, and documentation.

Requirements

~1 min read

5+ years of experience in accounts payable or payment operations, with strong hands-on experience in payment processing.
Experience working with European entities is highly valued, particularly in environments involving different local tax requirements.
Strong practical proficiency with Pleo and Ramp; experience creating workflow automations around these tools is an advantage.
NetSuite experience is beneficial but not required.
Fluent English with clear, proactive communication skills when working with vendors, cardholders, and colleagues.
Strong organizational skills and the ability to maintain accurate records and processes across multiple entities.
High attention to detail and a structured approach to invoice processing, reconciliation, and documentation.
Ability to work independently, take ownership of processes, and proactively resolve issues.
Comfortable working primarily within Central European Time (CET) business hours.
Demonstrated interest in using AI tools to improve productivity and work quality, with curiosity about emerging capabilities and a pragmatic approach to applying AI in daily work.

What We Offer

~2 min read

✓100% remote work with flexibility to work from different locations.

✓High degree of autonomy and trust in how work is organized and completed.

✓Low-bureaucracy environment focused on efficient, sustainable ways of working.

✓Friendly and collaborative team environment.

✓Access to a broader network of SaaS professionals for knowledge sharing, learning, and professional exchange.

✓Flexible time off designed to support sustainable work and personal recharge.

✓Opportunity to take ownership of AP operations across multiple European entities.

✓Exposure to Pleo, Ramp, NetSuite, payment operations, and workflow automation.

✓Opportunity to improve and automate finance processes within a fast-growing international environment.

✓Location-adjusted compensation aligned with local market medians; the specific salary range is shared with candidates in writing before the first interview.