Project Accounting & Contracts Administration Manager

United StatesRemoteFull-timemid

Legal & ComplianceContracts

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Requirements Summary

Track contract values, funding limits, amendments, and change orders, ensuring that project execution remains aligned with approved contractual terms and financial objectives.

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Legal & ComplianceContracts

As a Project Accounting & Contracts Administration Manager, you will oversee project financial performance, contract administration, billing, and revenue management across a diverse portfolio of consulting projects. You will serve as a key financial partner to project managers and operational leadership, ensuring that budgets, contractual obligations, and financial reporting remain accurate and aligned. Beyond traditional accounting, you will interpret complex client agreements, manage contract amendments, monitor project profitability, and identify financial risks before they affect delivery. You will also lead forecasting, performance analysis, and process improvement initiatives that support informed business decisions. This role is ideal for an analytical, detail-oriented professional who can balance multiple projects and deadlines in a remote, collaborative environment. The position is full-time and remote, with working hours aligned to California's Pacific Time zone.

Project accounting and financial management: Oversee financial activities across multiple active projects and client contracts, establishing and maintaining project budgets, billing structures, cost codes, and financial reporting processes.
Budget and cost control: Monitor project expenditures, labor utilization, overhead allocations, and budget-to-actual performance to maintain financial accuracy and support effective project management.
Profitability analysis: Evaluate project margins, cost trends, and financial performance, providing actionable recommendations to improve profitability and resource utilization.
Contract administration and compliance: Review client contracts and statements of work to understand billing terms, deliverables, revenue recognition requirements, financial obligations, and potential contractual risks.
Contract monitoring: Track contract values, funding limits, amendments, and change orders, ensuring that project execution remains aligned with approved contractual terms and financial objectives.
Client billing and invoicing: Oversee timely and accurate invoicing across different contract structures, validate supporting documentation, and ensure compliance with client-specific billing requirements.
Revenue and receivables management: Monitor work-in-progress (WIP), unbilled revenue, accounts receivable, and revenue recognition, while supporting project forecasting and resolving billing discrepancies or client inquiries.
Financial reporting and analysis: Prepare monthly project financial reports, dashboards, and performance analyses covering margins, utilization, revenue forecasts, budget variances, and contract performance.
Budgeting and strategic planning: Support annual budgets, financial forecasts, and business planning initiatives, delivering meaningful financial insights to finance and operational leadership.
Project manager support: Act as the primary financial resource for project managers, advising them on financial processes, billing requirements, contract interpretation, and risk mitigation.
Process improvement and internal controls: Recommend improvements to project accounting procedures, contract administration practices, reporting workflows, and internal controls to strengthen operational efficiency.
Cross-functional collaboration: Work closely with project managers, operations, and senior leadership to resolve financial issues, maintain contract compliance, and support strategic initiatives.
Remote collaboration: Maintain availability for meetings, client interactions, and team collaboration during California business hours.

Requirements

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Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Project accounting experience: At least 5 years of experience in project accounting, including financial oversight of multiple projects and client engagements.
Contract administration experience: At least 3 years of experience reviewing, administering, and managing the financial requirements of client contracts in a project-based environment.
Technical accounting knowledge: Strong understanding of project accounting, contract administration, revenue recognition, client billing, financial reporting, and financial analysis.
Contract interpretation: Ability to interpret statements of work, billing terms, contract amendments, funding limits, and other financial obligations to identify risks and ensure compliance.
Financial analysis: Demonstrated ability to analyze budgets, project costs, profitability, labor utilization, revenue forecasts, and financial variances.
Reporting and spreadsheet skills: Advanced proficiency in Microsoft Excel and financial reporting tools, with the ability to develop clear, accurate, and actionable reports.
ERP systems: Experience with Deltek, Ajera, NetSuite, Sage Intacct, Microsoft Dynamics, or comparable enterprise resource planning systems is preferred.
Industry experience: Experience in real estate, right-of-way services, engineering, consulting, infrastructure, or other professional services environments is an advantage.
Government and infrastructure projects: Familiarity with projects involving government agencies, utilities, transportation, or infrastructure is desirable.
Professional credentials: CPA, CMA, MBA, or a similar professional qualification is preferred.
Analytical and problem-solving abilities: Strong attention to detail and the ability to identify discrepancies, assess financial risks, and develop practical solutions.
Organization and prioritization: Ability to manage multiple projects, competing priorities, and strict deadlines in a fast-paced environment.
Communication and collaboration: Strong written and verbal communication skills, with the ability to explain financial information clearly and build effective working relationships with project managers and senior leaders.
Remote work readiness: Ability to work independently in a remote environment while maintaining a schedule aligned with Pacific Time business hours.

What We Offer

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✓Salary range: Annual compensation of $90,000–$120,000, as listed in the job posting. The currency and specific factors determining the final offer are not stated.

✓Remote work: Fully remote work arrangement, with working hours aligned to California's Pacific Time zone.

✓Full-time employment: A full-time position within the finance function of a growing consulting organization.

✓Supportive workplace culture: An environment focused on employee well-being, collaboration, and strong client relationships.

✓Professional growth: Opportunities for continued learning, professional development, and career growth.

✓Inclusive environment: A workplace that values innovation, diverse perspectives, and collaboration.

✓Meaningful business impact: The opportunity to influence project profitability, strengthen financial controls, improve contract compliance, and support strategic business decisions.