Officer - Human Resource & Administration

Location:          Mumbai, India. Working from Thane office

Job Status:       Permanent

Sector:             MEP Design Consultancy Engineering Firm

Salary:              Competitive & negotiable

Reporting: Human Resource - Executive

• Manage office supplies, maintain inventory, and handle maintenance requests.

• Coordinate with vendors for office repairs, utilities, and other service requirements.

• Oversee general office upkeep to ensure a clean, organized, and welcoming environment.

• Maintain a record of outgoing and incoming couriers, including visitor and courier registers.

• Ensure efficient functioning of office equipment (printers, phones, etc.) and arrange for repairs or replacements when needed.

• Prepare, compile, and organize documents.

• Greet and assist visitors, manage meeting room bookings, and provide a positive visitor experience.

• Address and resolve any administrative & maintenance issues related to the office environment.

• Serve as the first point of contact for all visitors, maintaining a professional and friendly demeanour.

• Maintain records, manage filing systems, and ensure all documentation is organized and easily accessible.

• Manage AMCs for office equipment, ensuring timely renewals and efficient service delivery

• Assist to HR onboarding new employees, providing induction, ensuring all documentation and supplies are prepared.

• Assist in recruitment for junior-level roles in shortlisting & arranging tool/technical Interviews in coordination with the hiring manager.

• Manage event logistics for in-office gatherings, team meetings, and employee celebrations.

• Support directors with his meeting bookings, calendar management, and appointment scheduling.

• Arrange travel and accommodation for directors and employees, including coordinating itineraries, travel agencies, handling visa processing, managing travel expenses & processing PO/payment requests.

• Anticipate the needs of directors and proactively manage tasks to ensure smooth daily operations.

• We are seeking a proactive and detail-oriented Female Administrative Professional to support our team in a dynamic corporate environment. Bachelors’ degree in BCOM, Business Administration, or a related field.

• 3-5 years of experience in administrative or office management, preferably in a MNC corporate setup.

• Proficient in MS Office (Word, Excel, PowerPoint), Microsoft Apps, AI tools, and calendar management systems.

• Familiarity with support functions, workflows, and administrative processes.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality and handle sensitive information professionally.

• Strong organizational and multitasking abilities.

• Time management

• Attention to detail

• Problem-solving

• Interpersonal communication

• Adaptability

• Confidentiality