Proposal Coordinator

Remotemid

OtherProposal Coordinator

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Quick Summary

Overview

Position: Proposal CoordinatorLocation: Remote — Philippines (with daily collaboration across U.S. and global teams)Reports to: RFP Manager (Proposal Strategy & Operations)Employment Type: Full-time About the Role We are seeking a highly organized Proposal Coordinator to support government and…

Key Responsibilities

Proposal Coordination Coordinate end-to-end RFP submissions across multiple service divisions. Ensure 100% on-time submission for approved opportunities. Draft initial proposal responses and narrative sections for review.

Requirements Summary

4–8+ years of proposal coordination, RFP writing, or government contracting experience. Experience drafting proposal narratives. Familiarity with GSA, CMAS, or cooperative purchasing vehicles preferred.

Technical Tools

excelhubspot

About the Role

~1 min read

Coordinate end-to-end RFP submissions across multiple service divisions.
Ensure 100% on-time submission for approved opportunities.
Draft initial proposal responses and narrative sections for review.
Prepare complete submission packages including forms, pricing, certifications, and attachments.
Manage submission portals for agencies, counties, and healthcare partners.

Prepare Go/No-Go summaries including contract value, term, incumbent information, and risks.
Maintain the centralized RFP tracker, deadlines, and CRM records (HubSpot).
Support win/loss reporting and proposal documentation.

Manage registrations for GSA, CMAS, NASPO, and other cooperative purchasing vehicles.
Maintain and track business certifications such as WBE, MBE, and Small Business designations.
Monitor renewal deadlines and required documentation.

Requirements

~1 min read

4–8+ years of proposal coordination, RFP writing, or government contracting experience.
Experience drafting proposal narratives.
Familiarity with GSA, CMAS, or cooperative purchasing vehicles preferred.
Strong skills in Microsoft Word (advanced formatting), Excel, and Adobe Acrobat.
Experience with HubSpot or other CRM systems.
Excellent written English and strong attention to detail.
Ability to work independently in a fast-paced environment.